Hub Admin Assistant

2 days ago

Changi, Singapore UPS Full time

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

**Responsibilities**:

- Prepare weekly outbound airwaybill maintenance control list.
- Make airline booking through EasyCargo system and follow up on the space booked.
- Prepare manual master airwaybill (MAWB typing) weekly.
- Prepare vendor's ECC and normal counter bookings weekly.
- Prepare outbound check-off list for the following week.
- Send outbound MAWB maintenance and outbound check-off list to Operations (Hub, DM and BC)
- Daily segregation of outbound MAWB audit, discrepancy and prepare utilization MAWB record by Agent.
- Retrieve outbound MAWB (Fri-Sun) and arrange by flight.
- Retrieve export control form and sort by date from Hub Operations.
- Retrieve inbound and transit manifest from Data Management team and SG manifest from Brokerage team.
- Matching the manifest for piece and weight against MAWB and control form.
- Manual update in the outbound/inbound check-off list and key entry into system.
- Month end filling of paper works.
- Send Agent and Airline Invoice to GBS team.
- Perform other ad-hoc duties as and when required.

**Job Requirements**:

- Minimum GCE 'N' / 'O' Levels or ITE Certificate.
- Minimum 2 years of related working experience.
- Good verbal and written communication skills in English.
- Flexible and adaptable
- Willing to undergo background/criminal check as this role requires working in a security-regulated area

**Employee Type**:
Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

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