Office Manager

**About Access Partnership**

Access Partnership is the leading technology policy advisory in the world. Our mission is to get technology into the hands of people as quickly and fairly as possible. We do this worldwide, by designing policy, regulation and law on behalf of our corporate and government clients. You could be joining an exciting company where everything we do connects directly and materially to the most critical issues of the day.

Our firm brings public policy, legal and engineering competencies to solve high-impact solutions, and has done so successfully for more than 20 years. We are headquartered in London and have offices in Washington D.C., Singapore, Johannesburg, and Abu Dhabi. We work with leading technology companies, political leaders and civil society to ensure that the benefits of technology have a positive impact worldwide.

**What you can expect to be doing**

**Office Management**
- Act as an ambassador for the Singapore office and provide all-round administrative support to the growing Singapore team, and broader Asia operations
- Oversee and take responsibility for ensuring that the company’s work environment and premises are kept in good order.
- Manage the availability of necessary office supplies, including pantry items and stationery.
- Arrange for couriers and manage incoming/outgoing mail
- Maintain effective filing systems for the Singapore office
- Manage and prepare payment of Access Partnership related expenses e.g. rent, utilities etc

**Human Resources**
- Organise team lunches/gatherings and celebrations for birthdays and key events. Support the coordination of employee events such as offsites and team building exercises.
- Full administrative support including onboarding new employees
- IT support - prepare laptops and relevant employee accounts working closely with outsourced IT support.

**Operations**
- Manage external contractors including IT services, office suppliers, insurers, landlord, travel agents, translators, maintenance staff and caterers
- Assist with staff travel arrangement and appointment schedules, as required, e.g. preparing itineraries, booking flights, visas, accommodation, conference calls, meetings and other coordination
- Ensure compliance requirements for Singapore e.g. ACRA is executed
- Assist exec members with monthly expense report, timesheet compilation, and ad hoc personal support.

**What you will bring**

Essential
- An independent self-starter with a solid sense of responsibility
- Ability to communicate effectively and confidently with all levels of audience
- Excellent organisational ability with attention to detail
- Ability to work under pressure and prioritise effectively
- Adaptable to the demands and working environment
- Ability to organise international travel and itineraries
- Possess excellent events management skills
- High level of proficiency in using Microsoft Office and Microsoft Teams

**Desirable**
- Around 3 years of experience in similar multi-function roles, preferable at a global company
- Strong knowledge of Excel (using financial formulas and creating spreadsheets)
- Project administration aptitudes and capacity will be a plus
- Knowledge of Financial Reporting Standards in Singapore (FRSs)
- Knowledge of Ministry of Manpower Legislation would be advantageous
- Experience in audit procedures

**What We Offer**

Our diverse international client base of technology giants and start-ups will provide the opportunity to work on multiple international projects on behalf of some of the industry’s leading companies. Our firm boasts a collaborative working environment, social events and a robust support system. We are committed to providing training and professional development for all colleagues.

**Benefits**
- 20 days of holiday allowance
- Medical & Hospitalisation Leave
- Maternity & Paternity Leave
- Group Life Assurance & Medical Insurance
- CPF Contribution
- Personal Learning & Development allowance
- Employee Assistance Programme