Executive Asst, Medical Education Office

5 days ago

Singapore Tan Tock Seng Hospital Full time

-Family Group: Administration

You will be involved in the planning, facilitating, coordinating and providing logistics support for all life support training programs (LST*) within TTSH.

You will be also involved in the administrative duties in the Life Support Office.

You will work closely with internal and external stakeholders to continuously support department operations and services, improvement and strengthening of the department operations and processes change, to facilitate data organization and seamless information exchange.
- LST Courses comprises of ‘basic cardiac life support (BCLS)’, ‘advanced cardiac life support (ACLS)’, ‘Life Support Cardiac for Nurses (LSCN)’ and ‘automated external defibrillator (AED)’ provider and instructor courses.

SRFAC - Sg Resuscitation & First Aid Council

**MAIN DUTIES AND RESPONSIBILITIES**
- Assist team lead in instructor training schedule planning, trainees’ enrolment and certification management.
- Work closely with team members to setup and prepare the training courses prior to each training course, and to house keeping the training equipment and inventory management after each training course
- Work closely with team members in stock take, replenishment, procurement and condemnation of training equipment and consumables inventory, for example manikins, hand gloves, training pads.
- Work closely with team members to facilitate, support and issues solving during actual runs of training courses, inclusive of weekend runs.
- Provide support and liaise closely with supervisor to ensure learning and training requests and needs are met, either via physical skill lab training, e-learning, or hybrid learning mode.
- Be involved in documentation, making sure that information is up-to-date, stored securely and easily retrieved for reference, for example training records, Life Support Office policies, work instructions, SOPs.
- Work with the supervisor, internal and external stakeholders, to identify and resolve concerns and issues arise within the department.
- Be proactive and work towards streaming and optimization of the department work processes, to facilitate the transition of the work processes that leverage on IT.
- Involve and be responsible for day-to-day operations, as assigned by the supervisor or Head of Department.

**JOB REQUIREMENTS**
- Diploma holder or equivalent with minimum 3 years of relevant experience.
- Knowledge in administer or facilitate life support training courses would be an added advantage.
- Possess the ability to manage datasets and generate reports.
- Proficiency in Microsoft office in particular Word, Excel and PowerPoint
- Good written and verbal communication skill.
- Ability to multi-task, organize and establish priorities, and perform under pressures.
- Pro-active, self-motivated and work independently.
- Team player with flexible and willing attitude.

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