Groupm Executive Assistant/ Office Manager

**Job title: Executive Assistant/ Office Manager**

**Reporting to: APAC CEO & Local CEO**

**Location, Country: Singapore**

**Brief role description**:
We are looking for a highly motivated Executive Assistant/ Office Manager to support and be a trusted Executive Assistant to the APAC Chief Executive Officer and manage the day to day running of the Singapore office. You will play a pivotal role in providing administrative support to the APAC Chief Executive Officer and Exco team and ensuring office operations run smoothly on all corporate and administrative matters.

**3 best things about the job**:
1. You will be part of a diverse team who works hard and play hard.

2. You will have the opportunity to liaise and learn from the entire network in Asia Pacific region and beyond.

3. You will be exposed to the media agency and be part of the WPP network.

**Core responsibilities**:

- Manage the overall administrative requirements of the APAC Chief Executive Officer.
- Schedule and calendar management of the APAC Chief Executive Officer including the coordination & organizing of events, meetings, appointments, schedules, and venues
- Input expense claims of APAC Chief Executive Officer and exco team for submission and follow up
- Track and manage expenses including budget projects, and prepare appropriate reports
- Provide ad hoc support for external event coordination and project management
- Prepare presentations as well as handouts via copying, printing and binding; edit documents, including proofreading and formatting
- Handle any incoming office inquiries and requests and communicate regularly with the team
- Coordinate all office staffing logistics (security cards, seating arrangements, renovations, etc.)
- Implement and maintain office systems and procedures; participate in projects that contribute to the continuous improvement of office services
- Manage relationships with external vendors - ensure that all office and kitchen supplies are well stocked and negotiate service contracts
- Other day-to-day office and business administrative needs as required
- Self starter who takes great initiative and accountability at work.
- Highly organized and efficient with the ability to manage a variety of tasks
- Proactive mindset with the ability to prioritize, anticipate needs, and work well under pressure
- Demonstrate ability to maintain sensitive information with confidentiality and professionalism.
- A high level of accuracy and attention to detail
- Demonstrates strong people and team skills
- A good sense of humour with a work hard, play hard attitude

**More about GroupM Singapore**

GroupM Singapore operates in one of the most dynamic and exciting environments in the world. Although it is a small domestic market, there is a vibrant media industry which is undergoing rapid evolution as digital technology reshapes the way marketing supports advertisers’ needs. Being at the crossroads of Asia means, that aside from the local clients and media owners, we also have a high proportion of multi-national clients, renowned brands and media owners. Making GroupM Singapore the Number One organisation to join and develop your career in media investment.

GroupM is an equal opportunity employer. We view everyone as an individual and we understand that inclusion is more than just diversity - it’s about belonging. We celebrate the fact that everyone is unique and that’s what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.