Administrative Officer
2 weeks ago
Our client, a leading world-class and award winning construction company and developer of some of the most iconic buildings in Singapore, is expanding. Join them in this exciting journey as an:
Administrative Officer (Japanese Speaking)
**Responsibilities**:
- Assist with administrative operations and knowledge / records management of the Administration Department and Asia Digital Lab Project team in the Asia-Pacific Regional Headquarters office.
- Personal Assistant for APRHQ President
- Arrange day-to-day scheduling, meetings, business itineraries, travel, visas, insurance and accommodation
- Coordinate and arrange guest visits such as hotel bookings, restaurant bookings, scheduling and arranging appointments with clients/ consultants
- Seasonal greeting card arrangements
- Manage the admin operations and knowledge / records management of the department
- Timely delivery, review and liaising with HQ on submission of reports for Corporate Planning related tasks
- Monthly timesheet management for APRHQ IGS and Asia Digital Lab (hereafter ADL)
- Monthly IGS and ADL related expense calculation
- ADL related meetings schedule management
- Prepare the presentation slide for the meeting
- Support the project ADL member management and engagement support
- Coordinate with HQ related department for ADL tasks
- Prepare and circulate the documents for internal approvals including HQ approval
- Prepare routine accounting tasks
- Support necessary contractual documents
- Manage and update ADL intranet (when it’s ready)
- ADL related document management
- Monitor and report project budget to project managers
- Help with arrangements of APRHQ meetings where necessaryRequirements:
- A Bachelor’s Degree or Diploma in Business, or related field
- At least 5 years of relevant working experience.
- Excellent verbal and written communication skills both in Japanese & English language (for Japanese at least JLPT N1 or equivalent level)
- Experience in the construction industry will be an advantage.
- Experience in Multi National Enterprise will be an advantage.
- Experience in invoice management/PO/creation of payment slips an advantage
- Excellent verbal and written communication skills.
- Proficient in MS Office
- Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time.
- Attention to details
Grace Samuel
Senior Consultant
EA Reg No. R1872358
Licence No. 08C4705
Not Specified
-
Singapore US Office of the Chief Administrative Officer Full time**Duties**: As a **Supervisory Government Information Specialist**, you will: - Plan, develop, direct, and execute HUD policies, standards, and procedural guidance on the overall conduct of the FOIA and Privacy Act programs. - Identify the need for new or revised policies and procedures and analyze the impact of existing or proposed legislation on...
-
Office Administrator
6 days ago
Singapore NEW CREATION CONCEPTS Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Our company is looking for an organized and self-motivated office administrator who will be...
-
Office Administrator
1 day ago
Singapore PRECIOUS AP SG PTE. LTD. Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. **Office Administrator Responsibilities**: - Welcoming visitors and directing them to the relevant...
-
Office Administrator
1 week ago
Singapore BEACON CONSULTANCY PTE. LTD. Full timeRoles & ResponsibilitiesBeacon Consultancy is seeking a proactive and highly organized Office Administrator to join our team. In this role, you will be the backbone of our office operations, ensuring that daily administrative tasks are handled efficiently and effectively. You will manage a range of responsibilities including handling correspondence,...
-
Office Administrator
1 week ago
Singapore AIRETEC PTE. LTD. Full time**Responsibility**: - Manage day-to-day operation of the office - Provide administrative support to the Senior Management team on operational work and projects - Assist with general HR administrative work - Manage agendas/travel arrangements/appointments etc. for the management or team - Manage office procurement such as tracking of office equipment and...
-
Office Administrator
3 days ago
Singapore Jobscentral Full timeJoin to apply for the Office Administrator role at Jobscentral . Beacon Consultancy is seeking a proactive and highly organized Office Administrator to join our team. In this role, you will be the backbone of our office operations, ensuring that daily administrative tasks are handled efficiently and effectively. You will manage a range of responsibilities...
-
Office Administrator
2 weeks ago
Singapore ONYX SG PTE. LTD. Full time**JOB DESCRIPTION** Our client, a long-standing MNC in the pharmaceutical industry is currently looking for an Office Administrator to be based in Singapore. Reporting to the Senior Manager, the Office Administrator is responsible for day-to-day office operations, maintaining office supplies, organizing events for guests and employees, coordinating...
-
Office Administrator
1 week ago
Singapore SOL-X Full timeWe are looking for an Office Administrator to join our team in Singapore . This role combines general office administration with HR support and accounting tasks. Key Responsibilities: Handle general office administration and support. Assist with HR administration tasks requiring a local presence. Process accounts payable, including invoice entries and...
-
Office Administrator
2 weeks ago
Singapore CATON TECHNOLOGY ASIA PTE. LTD. Full time**Full-Time / Part-Time Office Administrator** At Caton, we believe in the power of IP networks to enable high quality and real time interactions between people, things and everywhere in between. With our customers and partners, we focus on long term win-win relationships built on a foundation of Caton core values of creative, innovative, self-motivated,...
-
Office Administrator
2 weeks ago
Singapore RK DESIGN PTE. LTD. Full time**Office Administrator responsibilities include**: - Coordinating office activities and operations to secure efficiency and compliance to company policies - Supervising administrative staff and dividing responsibilities to ensure performance - Keep stock of office supplies and place orders when necessary **Responsibilities**: - Coordinate office...
-
Office Administrator
1 week ago
Singapore MARAN SHIP SUPPLIES PTE. LTD. Full timeRoles & ResponsibilitiesJob Summary:We are seeking a motivated Office Administrator to join our maritime team and to support our office's efficient operation. The role involves a range of administrative tasks, including handling reception duties, coordinating office supplies and maintenance, handling documentation, and assisting with procurement processes...
-
Office Administrator
3 days ago
Singapore Aspect Mover & Warehousing Pte Ltd Full timeWe’re looking for an efficient and reliable Office Administrator. He/she will undertake all the administrative tasks, ascertaining that the rest of the staff has sufficient support to carry out work effectively. **Responsibilities** - Manage appointments, agendas, travel arrangements etc. for all the upper management. - Coordinate operations and office...
-
Office Administrator
4 days ago
Singapore NEREUS SUBSEA PTE. LTD. Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Our company is looking for an organized and self-motivated office administrator who will be...
-
Office Administrator
7 days ago
Singapore WXTN SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are looking for an enthusiastic individual to join our team. As an Office Administrator, you will be responsible to ensure smooth office operations, maintain a pleasant working environment and provide excellent customer service to both internal and external clients. This role will also support a group of senior leaders based in the...
-
Office Administrator
1 week ago
Singapore WXTN SERVICES PTE. LTD. Full timeRoles & ResponsibilitiesWe are looking for an enthusiastic individual to join our team. As an Office Administrator, you will be responsible to ensure smooth office operations, maintain a pleasant working environment and provide excellent customer service to both internal and external clients. This role will also support a group of senior leaders based in the...
-
office administrator
1 week ago
Singapore BEUMER GROUP SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesJOB DESCRIPTION:Management SupportProvide administration and secretarial support to the CEO,CFO and Senior management Manage calendars, appointments, travel booking and hotel arrangement Manage and/or assist in arrangements for receiving guest and customers Any other duties which may be assigned from time to timeEvent ManagementTo...
-
Office Administrator
3 days ago
Singapore GLINTS SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesOffice Administrator & Personal AssistantLocation: Singapore, One NorthWe are seeking a highly organized and proactive Office Administrator & Personal Assistant to support our Client and oversee office operations. As part of a globally recognized fashion brand with a dynamic startup culture, you will play a key role in ensuring smooth...
-
Office Administrator
1 week ago
Singapore FLAMINGO RECRUITMENT PTE. LTD. Full timeRoles & ResponsibilitiesResponsibilities:Responsible for the company's daily administrative work, coordinating administrative affairs; conducting new joiners' orientation, and ensuring smooth onboarding for all new joiners; Responsible for the company's employee expenses, office expenses, and business tax reporting; Formulate relevant administrative rules...
-
Office Administrator
3 days ago
Singapore FLAMINGO RECRUITMENT PTE. LTD. Full timeRoles & ResponsibilitiesResponsibilities:Responsible for the company's daily administrative work, coordinating administrative affairs; conducting new joiners' orientation, and ensuring smooth onboarding for all new joiners; Responsible for the company's employee expenses, office expenses, and business tax reporting; Formulate relevant administrative rules...
-
Office Administrator
1 week ago
Singapore MOTOR MEGAMALL PTE. LTD. Full timeJob Title: Office Administrator **Job Description**: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office and supporting various administrative tasks. Your exceptional organizational skills, attention...