Administrative Executive

23 hours ago

Kallang, Singapore LOGISTICS 9 PTE. LTD. Full time

**Administrative Executive (Business Communications & Operations Support)**

**Company Overview**

Logistics 9 is a Singapore-based trading and export logistics company with operational hubs in Yiwu (China) and Hong Kong. We specialize in sourcing, procurement, quality control, and containerized exports for international clients, particularly in Latin America.

As our business expands, we are seeking a **meticulous, proactive, and resourceful Administrative Executive** who can manage professional business communications and provide operations support to the Director. This role is critical to ensuring smooth coordination with our global partners and freeing up management bandwidth to drive sales growth.

**Key Responsibilities**
- **Business Communications**:

- Ensure communication with clients, suppliers, and forwarders is clear, accurate, and documented.
- Maintain a consistent, professional tone in all correspondence.
- **Excel & Documentation**:

- Prepare, review, and update quotations, sales orders, invoices, and other business documents using company templates.
- Manage and update data in Microsoft Excel, including formulas, formatting, cross-checking, and ensuring data accuracy.
- Generate reports and summaries from spreadsheets to support business decision-making.
- **Operations Support**:

- Coordinate with suppliers, factories, QC teams, and freight forwarders to follow up on shipments and project milestones.
- Track deadlines and ensure all parties are aligned to avoid delays in production and shipments.
- Organize and maintain digital records and filing systems for easy retrieval.
- **Administrative Support**:

- Assist the Director with day-to-day operational tasks and project management.
- Maintain confidentiality in handling sensitive information.
- Identify and recommend improvements to increase efficiency in communication and workflows.

**Requirements**:

- Diploma or Degree in Business Administration, Supply Chain, Communications, or related field.
- **Proficiency in Microsoft Excel is essential** (must be comfortable with formulas, formatting, and structured data handling).
- Excellent command of written and spoken English. Proficiency in Mandarin and/or Spanish will be an advantage.
- Strong organisational skills, with the ability to manage multiple tasks and deadlines.
- Attention to detail, accuracy, and a strong sense of responsibility.
- Ability to work independently with mínimal supervision.
- Positive, professional attitude and willingness to learn.

**Working Hours & Location**
- Monday to Friday: 9:00 am - 6:00 pm
- Saturday: Half-day work-from-home (as required)
- Location: Singapore office (coordination across international time zones may be required)

**Compensation & Benefits**
- Monthly salary**:SGD 3,200 - 4,000**, commensurate with experience.
- Annual leave, medical benefits, and other entitlements as per MOM regulations.
- Opportunities for career growth in an expanding international business.

**Equal Opportunity Statement**

Logistics 9 is committed to fair and progressive employment practices in line with TAFEP guidelines. All applicants will be considered fairly, regardless of age, race, gender, religion, marital status, or family responsibilities.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: $3,200.00 - $4,000.00 per month

Work Location: In person

  • Administrative Executive

    1 week ago

    Kallang, Singapore Cushman & Wakefield Full time

    **Job Title** Administrative Executive **Job Description Summary** **About the Role** - To manage and generate monthly revenue report to Kallang Alive Sports Management Co. Pte Ltd on season and hourly parking transaction/collection from Bank Statement and appointed Car Park Management system report. - Daily settlement report checks for parking (Nets and...

  • Administrative Executive

    1 week ago

    Kallang, Singapore ALPS Group Full time

    Administrative Executive **Job Description & Requirements** - Responsible for submitting monthly promotional forms to distributors - Data preparation, market research - Compile wholesaler / importer / distributor information - Collate sales report and data - Create monthly promotions for each channel based on what have been planned - Submit promotions for...

  • Finance & Administrative Executive / Senior Executive

    2 weeks ago

    Kallang, Singapore Singapore Table Tennis Association Full time

    **Finance & Administrative Executive / Senior Executive**: - (2-Year Renewable Contract)_ **About Us** **Key Responsibilities** - **General Administration**: - Manage intranet updates, meeting logistics, and report consolidation - Maintain newspaper articles, handle public and phone enquiries - Oversee equipment rental and administrative coordination -...

  • Finance & Administrative Executive / Senior Executive

    2 weeks ago

    Kallang, Singapore Singapore Table Tennis Association Full time $2,000 - $3,500 per year

    Finance & Administrative Executive / Senior Executive(2-Year Renewable Contract)About UsThe Singapore Table Tennis Association (STTA) is committed to fostering an employee-oriented, high-performance culture that emphasizes quality, continuous improvement, and the ongoing development of a superior workplace. We are currently seeking a suitably qualified and...

  • Finance & Administration Executive

    2 weeks ago

    Kallang, Singapore Life Community Services Society Full time

    **Life Community Services Society ** is a social service agency serving children & youth from low-resourced, vulnerable and at-risk backgrounds. Our vision is for every child to be the best that they can be, through our mission of empowering children and families through care and mentoring. We are seeking a dedicated Finance & Administration Executive to...

  • Senior Executive/asst Manager

    2 weeks ago

    Kallang, Singapore NIKS PROFESSIONAL LTD. Full time

    **Job description** - Develop, implement, and manage marketing contents, such as photographing products, edit in Photoshop and post updates on social media; - Manage marketing databases and customer relationship management platforms; - Manage workflows with external vendors and agencies for the various purposes; - Collaborate with cross-functional teams to...

  • Project Administrator

    2 weeks ago

    Kallang, Singapore NTT DATA Full time

    **Make an impact with NTT DATA** Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive. **Your day at NTT DATA** The...

  • Administrator

    1 week ago

    Kallang, Singapore GATEWAY OF ASIA PTE. LTD. Full time

    You play an important role to ensure administrative support are provided to the internal teams to facilitate smooth delivery of our Company Services to client. You will: - Act as the point of contact between the executives and internal/external clients - Undertake the tasks of receiving calls, take messages and routing correspondence. - Handle internal...

  • Project Administrator

    1 week ago

    Kallang, Singapore WANCOM PRIVATE LIMITED Full time

    2 years exp **Roles & Responsibilities** **Duty and Responsibility** - Report to the Directors for project process, project control and project handover; - Coordinate internally, with client, with business partners and all relevant parties for project execution; - Handling work site access including liaising with building management for schedule and...

  • Executive

    1 week ago

    Kallang, Singapore Care Community Services Society Full time

    **Position Summary** We are seeking a servant leader who serves with humility, a heart for people, fostering strong relationships through integrity and love to join us as an Executive (Admin & Projects). The Executive (Admin & Projects) is responsible for ensuring the smooth operation of administrative services, Board management, documentation systems, and...