Manager/senior Manager
23 hours ago
[What the role is]
The International Centre for Aviation Innovation (Centre), a company under CAAS, aims to drive innovation across all aspect of aviation including air traffic management, smart and digital airports, sustainable aviation and unmanned systems. As the first-of-its-kind innovation centre in Asia, the Centre seeks to foster partnerships amongst governments, industry, and research institutes to drive development, deployment, and adoption of aviation technologies. We are looking for an Office Manager to manage the Centre’s administrative activities.
[What you will be working on]
a) General Admin
- Coordinate schedules for CEO’s and Dy CEO’s appointments, ensuring optimal time management and efficient use of resources.
- Help in tracking and managing deadlines, commitments, and opportunities for the CEO.
- Handle travel arrangements, including bookings and itinerary management.
- Coordinate meetings and events.
- Managing of office daily operation, office supplies purchase, stationery, equipment, etc.
b) Finance and Accounts
- Prepare monthly financial and management reports, including data on grant utilisation.
- Manage and process personal expense claims and receipts in a timely manner.
- Collate and manage validation of claims from staff and projects in accordance with conditions imposed by the funding agencies and the company’s finance policies.
- Support annual audit exercises including preparation of accounts in accordance with audit requirements, collation of audit responses and preparation of necessary documentation as part of the exercise etc.
- Review monthly reconciliation schedules relating to bank balances, payables, inter-company balances etc.
c) Human Resource
- Prepare and post job advertisement.
- Prepare employment contract, letters for employment and other HR-related letters.
- Manage entire process for staff recruitment.
- Manage the administration of staff benefits and processing of claims.
The officer will also be called upon to assist in other administrative functions and duties to ensure the smooth functioning and operations of ICAI.
[What we are looking for]
- Trained in Business/Administrative Management with at least 5 years of relevant experience in HR, Accounts and Administration
- Strong communications, organisational and interpersonal skills
- Proficient in MS Office (Excel, Word, PowerPoint)
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