Secretary (Oa)

**Duties**:

- Develops, implements, and recommends changes to administrative procedures and methods. Ensure procedures and practices to be used are consistent.
- Plans and arranges conferences and meetings at the request of Division Chief. Prepare agendas, notify participants, and arrange accommodations, luncheons, and similar matters. Take notes and follow up on assigned action items with participants.
- Plans numerous and changeable travel itineraries and commit travel arrangements. Ensures travel arrangements are properly instituted as requested and prepare necessary travel authorizations and vouchers.
- Responds to inquiries and administrative problems brought to the Division Chief by members of the staff and officials of the Washington Office, State and local governments, BLM organizations, Federal agencies, and Congressional staff.
- Responds to public inquiries from the media, special interest groups, etc. Notifies the appropriate manager or staff official of the need for information or recommendations. Prepare response or follow up to ensure a timely response by others.
- Exercises control over appointments, with authority for commitments of time.
- Screens calls and visitors, answering most routine matters questions and completing most business involving established policy independently. Tracks requests, documenting the initial, intermediary, and final disposition of requests.
- Determines when matters are of sufficient urgency or importance to contact the manager and relays to them the necessary information.
- Recognizes and honors those matters requiring discretion and confidentiality.
- Monitors and maintains official files. Maintains physical and electronic files, reports, data sheets, and materials, and design and organize filing systems in accordance with guidelines.
- Maintains electronic files of correspondence, reports, memoranda, tracking logs, and other documentation as directed.
- Completes time and attendance for staff as required.

**Requirements**:
**Conditions of Employment**:

- U.S. Citizenship is required. Direct Deposit Required.
- Be sure to read the "How to Apply" and "Required Documents" Sections.
- You cannot hold an active real estate license; nor can you have an interest or hold stocks in firms with interest in Federal Land.
- This position requires a qualified typist, able to type a minimum of 40 words per minute.
- May require a one-year probationary period.

**Qualifications**:
**Selective Placement Factors**: This position requires a special qualification that has been determined to be essential to perform the duties and will be used as a screen out element. Those who do not provide evidence they possess the following selective factor(s) will be rated not qualified:

- Type a minimum of 40 words a minute (based on a 5-minute sample with 3 or less errors).
- In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience.
- **For GS-08**: You must possess one (1) full year of specialized experience at or equivalent to the GS-07 level that is equivalent in difficulty and complexity as further defined as:

- Managing office operations by developing and implementing secretarial procedures and policies;
- Serving as clerical liaison between supervisor and staff; scheduling and/or arranging meetings or conferences;
- Performing the following administrative functions: completing travel arrangements, preparing travel orders, reviewing and drafting correspondence, screening visitors and telephone calls, scheduling meetings, and utilizing various office automation software.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the announcement.**Education**:
This job does not have an education qualification requirement.

**Additional information**:
Males born after 12/31/59 must be registered for Selective Service

Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive or Student Loan Repayment.

Travel and relocat