Legal Executive

1 week ago

Singapore CHINA AVIATION OIL (SINGAPORE) CORPORATION LTD Full time

**Roles & Responsibilities**:

- Registration of scanned copy and hardcopy of contracts and agreements (excluding contracts from Operation Department);
- Assisting Legal Counsels in the review of contracts/documents (upon request by respective Legal Counsel);
- Liaising with insurance broker on the renewal of Directors and Officers insurance policy and arranging for the necessary internal approvals via OA;
- Assigning Management Directive Numbers to respective departments and registration of issued Management Directives;
- Going through notarisation and legalisation processes in Singapore for certain documents from subsidiaries and associates;
- Assisting the Request for Proposals for provision of legal services on the renewal of Letter to Shareholders;
- Assisting with the logistics of Board and Board Committee meetings: printing and compiling meeting papers, coordinating with CNAF directors, checking the format of meeting papers which are written in Chinese, etc.;
- Arranging expense requests and claims which are under Legal;
- Assisting subsidiaries in 1) drafting letters in relation to the change of nominated directors; 2) drafting Board resolutions in relation to the change of directors and authorised bank signatories; 3) assisting CAFEU German office with change of bank signatories and directors matters;
- Preparation of documents for opening of, closure of bank accounts and change in authorised bank signatories, sending the set of documents to the banks;
- Assisting in preparing the annual budget for the Legal and Compliance Department;
- Providing documents requested by auditors (if necessary), banks and counterparties and filling in the KYC forms;
- Participating in the procurement team meetings relating to legal matters and drafting meeting minutes;
- Drafting department monthly meetings, work done and work plan of team members;
- Assisting with the drafting of certain papers for Board and Board Committee meetings as assigned;
- Filling in the forms and drafting of reports requested to be submitted to CNAF from time to time; drafting and/or collecting department news articles to be published on OA;
- Drafting and collecting the materials in relation to Legal and Company Secretary aspects for Business Analysis and Work Review Meeting;
- Responsible for the organising of the CVs of directors, as well as organising Company information, policies and other documents for the orientation of newly appointed directors;
- Other ad-hoc duties as assigned by the Head of Legal and Compliance.

**Requirements**:

- Bachelor in related field or equivalent;
- Min. 5 years of experience in paralegal work, preferably with exposure in corporate secretarial work;
- Meticulous, conscientious and possess good communication and interpersonal skills;
- Good ethics and professional conduct, and with strong sense of responsibility and teamwork spirit;
- Good organisational, time management skills and stress tolerance with proven ability to manage multiple priorities;
- Excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese speaking stakeholders verbally/ in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate).

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