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Senior Executive

2 weeks ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

**COMPANY DESCRIPTION**

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

**RESPONSIBILITIES**
- This position is for Centre for Commercial Law in Asia (CCLA), Yong Pung How School of Law (YPHSL).
- Support Manager in planning and organising in-person, virtual and hybrid events including public lectures, conferences, seminars and meetings in partnership with internal and external stakeholders.
- Responsible for procurement and negotiation with event vendors and processing payment in accordance with SMU policies and guidelines.
- Undertake end-to-end operational and logístical aspects of events including publicity.
- Track event expenses and keep within budget.
- Prepare reports, documents and correspondence, including as directed by Centre Directorship and Manager.
- Respond to internal and external enquiries in a professional and customer-oriented manner.
- Provide administration support for Centre.
- Provide administration support as the secretariat for the Asian Corporate Law Forum.
- Assist in school events e.g. Commencement, Open House etc.
- Singapore Global Restructuring Initiative (SGRI):

- Assist with organisation of SGRI board meetings.
- Assist with organisation and publicity of SGRI webinars and events.
- Procurement, hiring and payment processing in relation to the SGRI.
- Maintain SGRI website and blog updates.
- Attend to external queries pertaining to the SGRI and events.
- Provide administration support for Head, SGRI.
- Any other tasks as assigned.

**QUALIFICATIONS**
- Degree or Diploma in Business, Marketing, Communications or similar.
- Minimum 2 years of relevant work experience in event management.
- Proficient in Microsoft Office skills (especially Microsoft Excel, Word and PowerPoint).
- Knowledge of and adept at using cloud-based system e,g, Zoom, SharePoint, Cvent, web CMS etc.
- Organised, meticulous, resourceful and responsible.
- Ability to work independently and collaboratively in a team.
- Good spoken and written English.
- Good communication and interpersonal skills.
- Willing to work late and on some weekends occasionally.

**OTHER INFORMATION**
**#LI-JN2