
Junior/executive, Admin Assistant to Executive
4 days ago
We are seeking a motivated and dynamic individual to join our team as an Admin Assistant to Executive Director. This role requires a combination of administrative, organizational, and communication skills to ensure the smooth functioning of the Executive Director’s office.
**RESPONSIBILITIES**:
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate. the Director’s responsibility - chasing responses, triggering follow-up action.
- Maintain accurate calendars with an understanding of prioritising important deliverables.
- Manage and maintain executives’ schedules, and appointments.
- Act as a liaison for the Managing Director for internal and external inquiries.
- Monitor, screen, respond to, and distribute incoming communications.
- Liaise with the board members of the organisation on meeting arrangements.
- Interdependencies/Interfaces.
**QUALIFICATIONS**:
- Highly organized work style with excellent interpersonal skills.
- An energetic personality with can do attitude.
- Extraordinary ability to multitask, organizational planning skills
- Highly accountable with excellent professional work ethics & high-level integrity.
- Preferred a self-initiative and adaptable personality.
**COMPETENCIES & EXPERIENCES**:
- Minimum 2 years in administrative/executive support roles with increasing responsibilities.
- Fresh graduates/Junior staff are welcome too
- Strong organisational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines.
- Good writing and proof reading.
- Ability to maintain confidentiality surrounding company materials and information.
- High English communication skills, judgment and decision-making ability.
- Proficiency in MS Office Suite and Outlook (especially Excel, Word and Powerpoint)
**Job Types**: Full Time
-
Junior Admin Executive
3 days ago
Singapore SHAKE SHAKE PTE. LTD. Full timeShake Shake In A Tub is seeking a **Junior Admin Executive **to join our team as one of the leading flavoured fast food chain in Singapore. **Responsibilitie** - Assist and support the Senior Admin in providing administrative support across all functions - Ensure that the internal process flow achieves the best efficiency level. - Perform general inventory...
-
Admin Executive
6 days ago
Singapore Spearing Executive Search Full timeWhy apply? 5 MINS WALK FROM CITY HALL MRT SUPPORTIVE YOUNG TEAM AND FLEXI WORK STUDENT AND FRESH GRAD FRIENDLY NO EXPERIENCE NEEDED **Salary**: UP TO $12/HR **Working Hours**: Mon - Friday 9am-6pm Job Scope Easy posting of job advertisements Admin support to recruitment team Interesting exposure to different types of admin scope with training and...
-
Junior Executive
6 days ago
Singapore Pursuit Careers Pte Ltd Full time**Junior Executive (Admin and Operations)** **Fresh Graduates /Entry-level** Only Singaporeans! **Salary up to $3500** **Permanent/ Full Time** - 5 day work-week - Mon -Fri (9-6pm) - Multiple locations **Responsibilities**: - Handling general admin duties and assist on company events and other activities when required. - Ensure the operation of office...
-
Admin Assistant/ Junior Executive
2 weeks ago
Singapore Maritime Singapore Connect Full time**K Line Pte Ltd** - Liaise/follow up with property agents for expat housing related matters (including minor repairs for the house.) - Process claims submission for expatriates via e-system. - Manage proper aircon servicing contract records with appointed Master Aircon vendor. - Review and processing of invoices (e.g. aircon contractor, handyman, laundry...
-
Junior Sales Admin Executive
36 minutes ago
Singapore Reeracoen Singapore Pte Ltd Full timeOur client is a listed Japanese Food Company. The role of the Junior Sales Admin Executive / Sales Admin Executive is responsible for administration. You will report Head of the Department 【 What you will be doing 】 - Work extensively across departmental lines on specific projects and development - Hands-on experience in preparing Purchase orders and...
-
Executive Assistant
5 days ago
Singapore AP EXECUTIVE PTE. LTD. Full timeMy client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** The Executive Assistant role is based in Singapore and will be part of a broader team that has a...
-
Executive Assistant
2 weeks ago
Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time**Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...
-
Admin (Junior Executive)
4 days ago
Singapore DEBIA PTE. LTD. Full timeJob Description We are seeking a meticulous and proactive Admin (Junior Executive) to join our growing team at Debia. This role is central to ensuring the smooth running of our office operations, and will suit someone who enjoys being hands-on, organised, and supportive in maintaining a productive workplace. You will be responsible for: Overseeing day-to-day...
-
Administrative Executive
3 days ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full timeJoin Our Technical Support Admin (Assist Technical Superintendents and Fleet Managers) team as an Administrative Executive! **Job Highlights** - Walking distance from Tanjong Pagar MRT - Working hours: Monday - Friday 9 am - 6 pm **Responsibilities** - Execute daily administrative tasks efficiently. - Regularly dispatch official communications to vessels...
-
Admin Executive
4 days ago
Singapore DIVINE N' DYNAMIC PTE. LTD. Full timeRoles & Responsibilities We are a well established construction company with an enviable track record in major civil engineering and building works. **JUNIOR ACCOUNTS & ADMIN EXECUTIVE **(5.5 Days)** **Responsibilities**: We are looking for a young professional Admin & Accounts Executive who is willing to learn. - To perform accounting tasks i.e. create...