Junior/executive, Admin Assistant to Executive

4 days ago


Singapore Singapore Malay Chamber of Commerce & Industry Full time

We are seeking a motivated and dynamic individual to join our team as an Admin Assistant to Executive Director. This role requires a combination of administrative, organizational, and communication skills to ensure the smooth functioning of the Executive Director’s office.

**RESPONSIBILITIES**:

- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate. the Director’s responsibility - chasing responses, triggering follow-up action.
- Maintain accurate calendars with an understanding of prioritising important deliverables.
- Manage and maintain executives’ schedules, and appointments.
- Act as a liaison for the Managing Director for internal and external inquiries.
- Monitor, screen, respond to, and distribute incoming communications.
- Liaise with the board members of the organisation on meeting arrangements.
- Interdependencies/Interfaces.

**QUALIFICATIONS**:

- Highly organized work style with excellent interpersonal skills.
- An energetic personality with can do attitude.
- Extraordinary ability to multitask, organizational planning skills
- Highly accountable with excellent professional work ethics & high-level integrity.
- Preferred a self-initiative and adaptable personality.

**COMPETENCIES & EXPERIENCES**:

- Minimum 2 years in administrative/executive support roles with increasing responsibilities.
- Fresh graduates/Junior staff are welcome too
- Strong organisational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines.
- Good writing and proof reading.
- Ability to maintain confidentiality surrounding company materials and information.
- High English communication skills, judgment and decision-making ability.
- Proficiency in MS Office Suite and Outlook (especially Excel, Word and Powerpoint)

**Job Types**: Full Time



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