Pa & Team Coordinator

1 week ago

Singapore ASCENDI GLOBAL PTE. LTD. Full time

**Job Description**:
The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC.
- Responsive to all clients' general inquiries via phone or online.
- Preparation and documentation of all types of reports (Typing skills is required)
- Diligently and proactively confirm meetings with clients and consultants (regardless of the location/time zone)
- Responsible for the development & implementation of efficient office procedures. Coordinating with Vendors, managing supplies and maintenance of areas.
- Responsible for incoming and outgoing mail, shipping, and receiving; guardian of confidential documents
- Provide support for the travel, visa, expenses support, database management with the execution team.

Skills Required:

- Proficient in Typing / Minutes & Notetaking
- Efficient organizational skills in all aspects
- Proficient in Microsoft Office (Excel, Word & PowerPoint), google apps/ google docs
- Comfortable using (or learning) Acrobat PDF and mac computer

Competencies Needed:

- Teamwork & effective communication skill
- Organization & Time Management
- Attention to detail and result orientedness
- Assertiveness with Tact, discretion, and diplomacy
- Project / Time Management & Multi-tasking skills
- Agility, Resilience and problem-solving skills
- Self-directed and proactiveness (ie to see what needs doing and to do it)

Qualification: (It's the attitude that counts)
- Relevant 2+ years of experience and have thrived well in a fast-paced dynamic environment with mínimal supervision
- Ability to communicate and coordinate with a diverse set of clients across Asia Pacific, USA and Europe
- Familiar with both start up / SME and structured working environment and must be able to thrive in both.
- Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus
- Fluency in English is a must, additional language skill especially in Chinese will be an advantage

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