Assistant Company Secretary

1 week ago

Singapore Trafigura Full time

Main Purpose:
The successful applicant will work alongside the Regional Company Secretary, responsible for all aspects of company secretarial and associated matters for group companies in Asia Pacific & Middle East. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team - this is not a traditional company secretarial role. The role requires an individual who can take responsibility for a wide portfolio of companies in multiple jurisdictions and ad hoc duties. The core duties are, i) the management of the corporate legal administration and compliance for those companies, including the drafting and reviewing of legal documents (such as board/shareholder resolutions, intragroup agreements) and ii) handle various group projects and ad hoc requests. It is important to note that the role requires a hands-on approach and a willingness to deal with regular day-to-day administration tasks such as filing, managing signatures, correspondence, etc. In addition, the successful applicant will form part of a team (based in a number of locations) who collectively perform the same role for all group companies worldwide.

Knowledge Skills and Abilities, Key Responsibilities:
Knowledge, Skills and Abilities
- Experience in Singapore corporate secretarial practice and relevant company law principles, as well as associated compliance requirements is essential
- Experience in working with other legal jurisdictions, especially within the region is highly desirable but not essential
- Minimum 6 years of relevant work experience
- Relevant academic background; law degree and/or professional qualification (eg. ICSA) preferred
- Demonstrable ability and willingness to work in a fast-paced commercial environment, often dealing with senior management and colleagues based worldwide
- Ability to work independently and comfortable with managing a busy workload of changing priorities
- A practical, ‘can do’ attitude and ability to produce quick solutions is essential
- A ‘hands-on’ approach towards management of day-to-day tasks
- Fluent English is essential; other languages desirable but not essential
- Familiarity with standard MS Office computer software, ACRA Bizfile, Computershare GEMS or other company secretarial software
- Excellent oral and written communication skills
- Energetic, dynamic and enthusiastic personality

Key Responsibilities

Ownership of the administration and management of all corporate secretarial and compliance matters for a portfolio of around 100 legal entities, in Asia Pacific & Middle East.

Key responsibilities will include:

- Drafting, coordinating and managing the timely and accurate execution of legal and corporate documents - resolutions, board minutes, powers of attorneys, bank facilities, share transfer, loan, guarantees and services agreements
- Providing company legal administration services to, and overseeing document and record management and other administrative processes for, a portfolio of companies
- Liaising with and supporting internal group functions (including legal, tax, finance, treasury) as well as external suppliers, professional advisors (audit and legal) and company agents
- ACRA filing and notification for Singapore companies
- Maintenance of statutory registers and minutes books

Key Relationships and Department Overview:

- Head of Department
- Directors and other colleagues based in Singapore
- Colleagues in other offices worldwide

  • Assistant Company Secretary

    2 weeks ago

    Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Permanent **Salary** $3,000 - $4,000 Per Month **Date Posted** 4 minutes ago Additional Details **Job ID** 6865 **Job Views** 1 Roles & Responsibilities The employer is large Asian corporation with interests in petrochemicals, têxtiles, fertilizers and other sectors. Its group companies...

  • Assistant Company Secretary

    7 days ago

    Singapore AIA HOLDINGS PTE. LIMITED Full time

    **Roles and Responsibilities**: - To assist in organising board and committees meetings of various AIA entities covered by Group Legal and prepare minutes for such meetings - To assist in the preparation of annual returns as well as other corporate filings and, where necessary, to provide technical input in relation to the Hong Kong Companies Ordinance,...

  • Company Secretary

    2 weeks ago

    Singapore CONNEXIONS CORPORATE SOLUTIONS PTE. LTD. Full time

    **JOB DESCRIPTION**: - The job duties will involve, inter-alia, incorporation of companies; preparation of resolutions to effect change of officers of companies; opening of bank accounts and change of signatories; preparation of AGM documents. - Striking-off of companies, preparation of directors’/shareholders’ resolutions for on-going corporate...

  • Company Secretarial Assistant

    2 weeks ago

    Singapore WISE ASIA-PACIFIC PTE. LTD. Full time

    Wise is a global technology company, building the best way to move and manage the world's money. Min fees. Max ease. Full speed. Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their life easier and save them money. As part of our team, you will...

  • Company Secretary

    1 week ago

    Singapore HYRED PTE. LTD. Full time

    **Background**: With a rich legacy spanning over 30 years, our client is an established firm providing a comprehensive suite of corporate services to a diverse clientele of small to medium-sized businesses across various industries in Singapore. These services include corporate secretarial services, accounting/book-keeping services, tax compliance, and...

  • Assistant Company Secretary

    2 weeks ago

    Singapore THE HONGKONG AND SHANGHAI BANKING CORPORATION LIMITED Full time

    **Description** **Some careers grow faster than others.** If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards...

  • Senior Company Secretarial Assistant

    2 weeks ago

    Singapore Wise Full time

    Job Description The Senior Company Secretarial Assistant will support the APAC Company Secretary in delivering best practice governance for our APAC entities as well as ensuring compliance with all relevant legislation/regulation. The position will require a company secretary with a minimum of 3 - 5 relevant years experience who will be able to work...

  • Assistant Company Secretary

    5 days ago

    Singapore STELLAR CORPORATE Full time

    Handling all corporate secretarial matters for a portfolio of Singapore and international companies. - Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc. - E-submission of return to ACRA and IRAS. - Any other Corporate Secretarial duties. **Requirement** - Fresh graduate also welcome to apply. - Possess degree in corporate...

  • Apac Company Secretary

    17 hours ago

    Singapore WISE ASIA-PACIFIC PTE. LTD. Full time

    The APAC Company Secretary will have a senior role in leading and supervising the delivery of best practice governance, managing the main APAC legal entities and ensuring compliance with all relevant legislation/regulation. The position will require an experienced company secretary who will be able to work autonomously in an expanding ambitious...

  • Company Secretarial Officer

    2 weeks ago

    Singapore OKX Full time

    **_Job Objective:_** - With rapid expansion globally, we are looking for a highly energetic mid-senior level_ - corporate secretary with strong experience with solid skills to executes and maintain all_ - required official corporate filings, documents, reports and records according to applicable_ - laws and regulations._ **Role and Responsibilities**: -...