Executive/senior Executive, Estates-campus

2 days ago


Queenstown, Singapore Singapore Institute of Technology Full time

**Job no**: 498347
**Department**: Estates - Campus Development
**Contract type**: Contract

The position is responsible for administrative duties in document control management, payment processing and other administrative support.

**Key Responsibilities**

Document Control Management
- Handle contracts and other documents. Record, distribute to relevant parties, and file these documents at designated locations or offsite storage. Make copies when necessary.
- Point of contact to receive electronic documents. Record, distribute to relevant parties, and file documents in online storage or systems.

Payment Processing
- Liaise with internal and external project management team to process selected payments, such as those pertaining to construction site staff salary and overtime.

Department Administrative Support
- Administrative support for the department, such as tracking and scheduling of meetings, providing logistics support, organizing staff events, assisting with staff training matters, coordination for staff onboarding etc.
- Other ad hoc duties including occasional minutes taking.
- Perform any other duties assigned by Management.

**Job Requirements**
- Must be a team player
- Able to communicate well and work closely with colleagues within and across different departments
- Liaise with external parties as necessary
- Systematic and meticulous in handling large quantities of documents



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