Events and Windows Coordinator

2 weeks ago

Singapore HERMES SINGAPORE (RETAIL) PTE LTD Full time

We are seeking an Events and Windows Coordinator to join our Communications team for a year.

We're looking for an extremely motivated, hardworking individual with a can-do attitude—there is no task too big or too small that you won't see through with precision and dedication. Through previous experiences, you've demonstrated that you are highly responsible and able to execute tasks from start to finish.

You are team-spirited and can contribute both independently and within a collective. You can communicate and liaise with our subsidiaries, appointed agency, vendors, and contractors. You are culturally engaged and passionate about creating wonderful experiences through our events and windows.

**Responsibilities**:
**Events**
- Assist with operations and logístical matters for press, VIP and public events
- External coordination and liaison with appointed vendors/contractors
- Assist with activation and execution of events and exhibitions
- Engage and manage part-timers for events
- Assist with event collaterals and sourcing of miscellaneous items
- Assist with managing RSVP lists and store invites
- Assist with preparation of post-mortem reports

**Windows**
- Preparation of product brief for each season
- Assist with production of Artist and Seasonal windows
- Assist with installation and de-installation of window changes for each season (Artist & Seasonal windows)
- Assist with product planning for windows as well as mid-season changes
- Coordinate with production house, photographer, and stores for PTW requests
- Upload post-windows photos for submission

**Administrative**
- Provide support to the team for admin, finance and accounting matters
- To raise quotations and submit invoices to Finance team
- Assist with logistics/freight matters (Preparation of shipping documents, etc)
- Participate and assist with other communication activities, as and when required

**Requirements & Capabilities**:

- Independent, resourceful, highly organized, with meticulous attention to details
- Hardworking team player with positive and humble attitude
- Strong communications skills and efficient timeline management
- Proficiency in MS Office (Excel, Word and PowerPoint)
- Passionate about producing creative event experiences
- Degree / Diploma in events, marketing or related qualification preferred
- Prior experience in events management industry is an advantage

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