Personal Assistant and Admin

15 hours ago


Singapore TECHCREATE SOLUTION PRIVATE LIMITED Full time

The Personal Assistant and Admin will be providing comprehensive administrative and secretarial support to CEO and COO. The Personal Assistant and Admin will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support to CEO and COO.

**JOB DESCRIPTION**
- Providing full administrative support and secretarial assistance
- Proactively contribute to the management's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
- Coordinate and schedule meetings, workshops, conferences, seminars, events for CEO and COO, ensuring all relevant information, documents and resources (equipment set-up and organizing catering when necessary) are prepared in advance.
- Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed.
- To follow-up with all actions required after meeting and ensure all required action are carried out and no deadlines are missed.
- Coordinate and liaise with other colleagues s on onsite meetings, luncheons, in-house events, etc when required.
- Welcoming visitors for meetings and events and promoting professional image of the organization.
- Making phone calls in a polite and professional manner on behalf to stakeholders to follow up on tasks when required.
- Prepare simple spreadsheets & powerpoint slides when required.
- Assist in compiling data on suppliers/brochures/conference summary documents and etc.
- Conduct research and gather information on various topics as requested if required, compiling and organizing data in a presentable format.
- Maintain comprehensive, efficient and accurate filing system of all documents.
- Handle the filing of directors' expenses while collaborating closely with the Finance department.
- Manage and coordinate travel, accommodation, transportation, etc.
- Spend time and become familiar with all aspects of the business to follow up better with Suppliers, etc.
- To travel overseas if required occasionally.
- Cover other team members when one is on leave / away from the office.
- Any other ad-hoc duties.



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