Accounts and Admin Executive

1 week ago

Singapore ACTIVIA ENGINEERING PTE. LTD. Full time

**Key Responsibilities**

We are looking for an Accounts and Admin Executive to help us build up our business activities.

Accounts and Admin Executive's responsibilities include invoicing, accounts receivables, collecting and tracking payments. You will also be in charge of running reports that document profits and losses for the organization. Other duties include tracking project P/L, income and expenses, producing reports and verifying the accuracy of figures.

Ultimately, you’ll help us meet and surpass business expectations and contribute to our company’s rapid and sustainable growth.

**Responsibilities**
- Maintaining bookkeeping databases and spreadsheets, updating information as needed
- Communicating with clients and customers to request and arrange payments
- Recording and tracking payments in databases
- Creating reports and balance sheets that document overall profits and losses
- Updating client accounts based on payment or contact information
- Managing accounts payable using accounting software and other programs
- Handling accounts payable for separate entities and vendors
- Establishing and maintaining relationships with new and existing vendors
- Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
- Processing due invoices for payments
- Comparing purchase orders, prices, terms of payment and other charges
- Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

**Requirements**:

- Able to communicate with internal and external stakeholders in fluent English and Mandarin
- To liaise with Mandarin speaking internal and external stakeholders.
- Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure
- Great organisational skills, accuracy and attention to detail
- Self-motivated with a results-driven approach
- Comfortable with math and calculations.
- Possess at least a Diploma in Finance/Accounting/ACCA, CPA or equivalent will be a bonus.
- Familiarity with Quickbooks/ Xero and similar accounting software
- Transport allowance of $250 will be provided.

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