Facilities Assistant Hod

**UWCSEA** has a permanent vacancy at its **East Campus** for a Facilities Assistant Head of Department - M&E & Fire Safety Manager.

As a Facilities Assistant Head of Department - M&E & Fire Safety Manager, you will work closely with the Facilities and Operations Manager to oversee daily facilities management, including Mechanical & Electrical (M&E) operations and fire safety responsibilities. Your role will involve managing the maintenance, operations, and repair of M&E systems such as electrical installations, fire protection systems, air conditioning and mechanical ventilation (ACMV), lifts, lighting, lightning protection, CCTV, access control, and plumbing. You will lead the M&E team to ensure effective operational support across the campus.

This position requires you to be a proactive leader who can motivate the team, conduct training, and continuously improve standards. You should be comfortable taking a hands-on approach, able to multitask effectively, and willing to extend working hours to ensure smooth execution of after-hours events. Strong M&E knowledge and skills are essential, as is the ability to communicate confidently with all stakeholders, from cleaners to principals, students, and parents. Additionally, this role serves as a representative of the college and the department's culture, demonstrating the college's values in practice.

**Main Responsibilities**

Reporting to the Facilities HOD, the incumbent will oversee the daytoday facilities operations and help execute the college's operational goals.
- Team Leadership: Lead the M&E team, manage staff deployment, allocate job responsibilities, and oversee daily operations, contract matters, and project/event support. Guide team development and ensure positive engagement.
- Operational Management: Oversee M&E services, sports equipment, building maintenance, car park systems, and campus upkeep. Perform routine checks and address issues like leaks, chokages, and structural defects. Monitor maintenance inventory and replenish supplies as needed.
- Fire Safety & Compliance: Act as the certified Fire Safety Manager, ensuring fire safety infrastructure and emergency systems are fully operational. Actively participate in the Campus Emergency Response Team (CERT).
- Cross-Campus & Vendor Coordination: Collaborate with dual campus teams and manage external vendors to ensure routine maintenance and testing meet safety standards. Contribute to cross-campus projects, including M&E tasks and sustainability initiatives.
- SOPs, KPIs, & Process Improvement: Administer SOPs/KPIs, improve services by evaluating and redesigning processes, and implement changes. Develop tender specifications, lead the tender process, and track service provider performance.
- Documentation & Reporting: Create and edit presentations, SOPs, policies, and reports. Monitor budgets and provide summaries as needed. Lead weekly departmental meetings and complete any special assignments or projects.
- Stakeholder Engagement: Build relationships with internal and external stakeholders, ensuring effective management of operational contracts and delivery of outcomes.
- Flexible Support: Support various facilities and operational needs, adapting to changing requirements across the department and college.

**Person Specifications**
- Minimum Diploma in Engineering or equivalent.
- Certified Fire Safety Manager.
- Minimum 5 years of team leadership experience, ideally in mixed developments or institutional settings, with a proven ability to manage large administrative projects.
- Background in facilities operations or entrepreneurial environments is advantageous.
- Strong knowledge of M&E, solar, and AV systems, with experience in managing capital works and both Capex and Opex budgets.
- Willing to work a flexible schedule, including emergencies or critical infrastructure incidents.
- Ability to provide technical support and supervision for the M&E and AV teams.
- Demonstrates excellent leadership, communication, and interpersonal skills; able to draft correspondence and other documents with mínimal guidance.
- Detail-oriented with strong organizational skills; capable of multitasking, prioritizing tasks, and managing multiple projects simultaneously.
- A proactive, adaptable, and professional team player who can also work independently and handle pressure effectively.
- Skilled in Microsoft Office (Excel, Word, PowerPoint), databases, and web technologies, with high computer literacy.
- Willingness to work on a rostered schedule to ensure smooth execution of college events.

**Applications**

**Job Types**: Full-time, Permanent

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application Deadline: 17/03/2025