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Secretary - Aviation

3 weeks ago

Singapore Stephenson Harwood LLC Full time

Team Structure:
The Aviation Finance team in Singapore is currently a team of 12 lawyers and 2 secretaries. The lawyers comprise 1 partner, 1 of consultant, 1 senior associate, 3 mid-level associates, 3 junior associates and 3 paralegals. All our lawyers have excellent academics and come from diverse backgrounds. We work in a supportive and dynamic environment. The paralegal role is a client-facing role and for which you will be provided with training and adequate support. Our work primarily relates to structured finance, derivatives, and aviation finance. Our clients are based in Singapore and in the region - including Indonesia, Malaysia, Philippines, Hong Kong, and China. These are primarily banks, airlines, leasing companies and funds.

Main Responsibilities:
This role will cover one of the secretaries in the team who will be on maternity leave. Key tasks, duties and responsibilities include:

- Provide comprehensive secretarial and administrative support functions for fee-earners which includes (but not limited to):

- Document management & production:

- including opening and closing of files, binding, production of bundles
- proofreading, and ensuring formatting is per the Firm's 'house-style'
- Diary management for partners and fee-earners as required, including scheduling of appointments and travel arrangements using the Firm's travel provider
- Preparation of bills using EA Pro/Expert Aderant
- Coordinate and prioritize work in accordance with the needs of the business and client requirements, and at all times ensuring a timely and well-prepared turn-around on work
- Be the 'back-up' support to the other legal secretary in the group, providing assistance on high volume work as well as during any periods of leave (note that this is a reciprocal relationship)
- Undertake any other tasks or duties as may reasonably be expected within the scope of the role and the practice group, including attending any team &/or Firm meetings (where relevant)

Attributes/Skills Required:

- Minimum three (3) years of proven legal secretarial experience required
- Collaborative by nature and able to anticipate team's and client's needs quickly and efficiently
- Proactive with the ability to work independently and under pressure in a fast-paced environment
- Highly proficient in MS Office suite with strong document formatting skills
- Familiarization with legal technology, document management systems as well as
billing systems (exposure to Aderant Expert is desirable)
- Professional interpersonal and communication (both verbal and written) skills are
essential
- Meticulously organized and able to hold a high level of discretion and tact

About the Firm:
With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions, and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.

Our experience encompasses corporate,

commercial litigation and arbitration,

employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.

We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.