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Pa & Business Support

3 weeks ago

Singapore AGILIS HR CONSULTING PTE. LTD. Full time

The Personal Assistant (PA) & Business Support Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director.

Organizational Support:

- Responsible for development & implementation of efficient office procedures
- Responsible for incoming and outgoing mail, shipping and receiving; guardian of confidential documents
- Responsible for managing supplies and maintenance of storage areas
- Provide support for team: staff travel arrangements and expense tracking, program and stipend supplies, etc.
- Provide support for Marketing/Communications ie maintain a mailing list for clients, sending off newsletter, invitation etc...
- Provide accounting support: ie collect receipts, prepare expenses and coordinate with the Finance Manager
- Co-guardian of the database and be a responsible data privacy officer

Competencies Needed:

- Project/ Time Management & Multi-tasking skill
- Customer service mindset & Responsive
- Can-do attitude, proactive & solution-oriented
- Confident, Communicative & engaging personality
- Resilience and Agility
- Result oriented and attention to details

Qualification: (It's the attitude that counts)
- Degree or Diploma holder or with relevant working experience of at least 3 years
- Result oriented mindset and must have thrived well in a fast-paced dynamic environment with mínimal supervision
- Start up or global company experience in growing a fast pace business is a must
- Agile and flexible in terms of the customer's requests and also know when to push back gracefully
- Effective in oral and written communication skills and computer literate (excel, word, PowerPoint, web browsers), Must type very fast to finish 10 reports a day
- Good telephone manners and customer service attitude
- Able to multi-task and manage various projects simultaneously with mínimal supervision
- Ability to handle diverse set of clients with various racial background is critical to this role
- Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus.
- Fluency in English and in one Asian language is required (Chinese is a big advantage due to the projects handled)