Corporate Secretarial Role

**Minimum 6 years’ experience as Company Secretary gained in a SGX listed company or in a service provider firm (servicing SGX listed clients)**:

- **ICSA qualification is required**:

- **Strong familiarity with SGX Listing Rules, Companies Act, and Code of Corporate Governance**

Our client is a renowned and global leader in the industrial sector. This co is listed on SGX and is based in the Western part of Singapore (island wide transport to the work location is provided). The co’s official work hours is 8 am to 515 pm on Mon to Thurs, and 8 am to 430 pm on Fri. The co allows for a WFH arrangement once per week.

For this role, you report to the General Counsel and play a hands-on corporate secretarial role in a lean team.

Roles & Responsibilities
- Ensures compliance with the Companies Act, Singapore Exchange (SGX) Listing Rules, and other applicable laws and regulations.
- Maintains statutory registers, including registers of members, directors, and substantial shareholders.
- Oversees the preparation and timely submission of SGX announcements, annual returns, and other regulatory filings.

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- Advises the Board of Directors on corporate governance best practices and SGX requirements.
- Ensures adherence to the Code of Corporate Governance and other governance standards.
- Facilitates the onboarding and training of directors to enhance governance awareness.
- Organizes, schedules, and attends board meetings, committee meetings, and general meetings.
- Drafts, reviews, and distributes meeting agendas, minutes, and resolutions.
- Coordinates the timely execution of board decisions and ensure proper documentation.
- Manages the organization of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
- Prepares and distributes notices, circulars, and annual reports to shareholders.
- Addresses shareholder queries and ensure effective communication channels.
- Acts as the key point of contact with regulators, including SGX, ACRA, and other relevant authorities.
- Monitors changes in regulatory requirements and ensure company compliance.
- Maintains accurate records of board and shareholder decisions.
- Ensures safekeeping and proper maintenance of statutory documents and company records.
- Supports the company in corporate exercises such as mergers, acquisitions, fundraising, and restructuring.
- Ensures timely and accurate disclosures to SGX and other stakeholders.

**Requirements**:

- Bachelor’s Degree in Law / Business Administration or equivalent
- **Professional qualification in Corporate Governance (e.g. Chartered Secretary from ICSA)**:

- **Minimum 6+ years’ experience as Company Secretary gained in a SGX listed company or in a service provider firm (servicing SGX listed clients). For the AVP/VP level, min 6+ years of relevant corporate secretarial experience**:

- **Strong familiarity with SGX Listing Rules, Companies Act, and Code of Corporate Governance.**:

- Exceptional organizational and time-management skills.
- Strong communication and interpersonal skills for engaging with board members, regulators, and shareholders.
- Detail-oriented with the ability to handle complex regulatory requirements.
- Proficiency in corporate secretarial software and MS Office Suite.
- **Open to being based in the Western location of the co and open to their official work hours (8 am to 515 pm on Mon to Thurs, and 8 am to 430 pm on Fri). Also open to working longer work hours when required. The co allows for a WFH arrangement 1 day per week**

Posted by: CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date Posted - 25 April 2025

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person