Business Support Executive

2 weeks ago

Singapore JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
What are we looking for?
This is an outstanding role for an enthusiastic and dynamic administration professional who is looking to step up and advance

You must be highly motivated, a quick thinker, possess excellent judgment, have the ability to complete tasks and projects quickly, anticipate business needs and prepare accordingly and react with appropriate urgency to situations that require a quick turnaround.

What does the role involve?
As a Business Support Executive, you’ll support on organising day-to-day tasks and providing support to 2-3 senior executives and their team of project professionals.

**As a Business Support Executive, you will**:

- Prepare monthly forecast, debtors report, update and management
- Invoice and credit note issuance and approvals
- Creation of payment certificates and maintenance of vendor payment tracker
- Expense submission and reconciliation
- Provide senior level executive administrative support
- Schedule and manage calendars and travel arrangements for senior executives
- Prepare monthly forecast, debtors report, update and management
- Collaborate with the support team on all day-to-day office activities
- Coordinate meetings, activities, and communications on behalf of the executives
- Plan team meetings and work closely with team leaders
- Review and proof-read planning documents and presentations
- Special projects as assigned

You may be required to undertake other duties from time to time as we may reasonably require.

EDUCATION AND EXPERIENCE

Desired skills and experience for this job
A Bachelor’s Degree is preferred.
A minimum of 2+ years in a finance administration support role, preferably in real estate or banking, supporting multiple Executives.
A cheerful and positive attitude is essential as is a genuine willingness to learn and adapt to changes
A team player with excellent spoken and written communication skills
Able to build a strong working chemistry with senior directors who have different styles and have differing roles
Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Able to understand and use modern communication systems such as Webex, Teams etc
Some analytical ability is required in order to gather and summarise data for reports and presentations, and to find solutions to various administrative issues
Able to prioritise workload with a strong attention to detail and willingness to complete projects in a timely and efficient manner
Understands and appreciates the vital importance of using appropriate discretion and fully respecting confidentiality

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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