IT Assets, Contracts and Procurement Specialist

1 day ago


Woodlands, Singapore Singapore American School Full time

The IT Assets, Contracts and Procurement Specialist provides administrative support to the Director of Technology in administrative tasks related to IT assets management, contracts (RFPs) and procurement processes. A list of non exhaustive responsibilities related to this position is as follows:

- Procurement of technology hardware and software
- Ability to research, seek, source and work with multiple vendors of technology products to determine the best deals for SAS
- Evaluate and scrutinize the vendors and products based on price, quality, speed of delivery and other factors that increases efficiency, productivity and return on investment
- Supplier relationship management
- Provide valuable feedback on technology product innovations and supply chains
- Receiving deliveries of supplies and technology equipment
- Track shipments to ensure timely delivery
- Efficient and dependable verification of incoming shipments and deliveries in order to verify information against delivery orders
- Efficient and dependable verification of invoices ensuring correct quantity received using an appropriate and uniquely traceable system
- Technology Team’s contracts management
- Maintain contractual records and documentations in procurement and asset management systems
- Negotiate timely renewal of existing contracts under purview of the technology department at SAS
- Asset tracking and management
- Gatekeeper for all technology assets
- Asset sticker creation and tagging
- Update asset management system
- Reroute assets to various destinations within SAS
- Regular inventory checks
- Regular asset analysis and reports generation
- Processing and managing asset allocation for new employees, depreciation and sales to departing employees.
- Maintain an informative and searchable dashboard for all IT assets and repairs
- Ensure school's technology stocks are timely replenished and kept in a safe, secure, clean and organized storage room.
- IT asset disposition
- Management of lifecycle count for the technology hardware
- Management of retired IT assets to be recycled/repurposed/sold/destroyed
- Ensure secure data destruction and removal of assets from mobile device management systems
- Coordinator for third party repair for out of warranty technology devices
- Work with the Assistant to Director of Technology for administrative tasks in the office and budgeting for the technology team
- Performing other duties as and when assigned by the supervisor

Skills/Requirements
**Qualifications and Experience**:

- Diploma from at least a recognized Polytechnic is required
- Diploma and/or experience in Procurement or Asset Management is highly desirable
- Excellent intrapersonal, organization, communication and office management skills are required
- Ability to handle multiple responsibilities and prioritize concurrently
- Reliable, dependable and ability to maintain highest degree of confidentiality
- Motivation and ability to learn new technology platforms
- Positive work attitude and initiative
- Experience in Google Workspace Applications (GMail, Google Drive/Docs, etc.)
- Able to work diligently, independently and under time constraints
- Positive and growth mindset with excellent customer service skills
- Ability to learn and adapt to new technology developments
- Ability to work cooperatively with the team
- Ability to be flexible, creative and problem solve novel issues in a fast paced and dynamic environment



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