Procurement Manager
2 days ago
**Overview**
The Procurement Manager will be responsible for all aspects of the life cycle associated with procurement at Singapore American School. This may include managing the school’s sourcing of services and products contributing to the operations of the school in collaboration with school leaders. Procurement activities will include but not be limited to negotiating with vendors and suppliers, and managing contracts in an effort to obtain cost-effective quality services, products and supplies with a goal of managing procurement expenses schoolwide.
We are seeking an innovative leader with experience developing, implementing and enforcing consistent purchasing policies and procedures across academic and operational functional areas of the school.
**Responsibilities**
- Develop procurement strategies that are inventive and cost effective
- Review procurement policy and procedures, and provide support and advice to other departments
- Source reliable, quality and cost effective vendors and initiate business partnerships
- Manage quotation and tender processes
- Participate in sourcing and evaluation of competitive bids for review product and services schoolwide.
- Act as an advisor and key point of contact for decentralized purchasing activities performed within the school
- Conduct negotiations to ensure value for money purchases
- Review vendors’ qualification and maintain a database of vendors
- Perform purchasing activities (tender, award, issuance of purchase orders, review of agreements and the follow up on product and service delivery)
- Perform risk assessments on contracts and agreements
- Communicate and collaborate with key stakeholders to clarify needs and expectations
- Maintain positive relationships with vendors and internal stakeholders
- Identify opportunities to streamline existing procurement processes. Reinforce internal controls related to purchasing activities and ensure compliance
- Develop reporting and Key Performance Indicators (KPIs) on purchasing performance and spending and regularly report to the Finance Director
- Conduct and lead purchasing and procurement training sessions to ensure that all employees involved in purchasing decisions and activities have a clear understanding of procurement guidelines and purchasing parameters
The above job description is only indicative of the broad set of duties and responsibilities. Distribution of tasks is assigned by the supervisor. Other tasks may be assigned on the job, as deemed necessary by the supervisor.
Skills/Requirements
**Qualifications Required**:
- Bachelors / Masters degree in purchasing, supply management, logistics or business administration
- At least 5 years of procurement management experience
- Demonstrated ability to lead teams and to influence without direct authority across a large organization
- Experience in education industry procurement / purchasing (incl. Construction projects) would be a plus through is not a requirement for success in this role
- Experience with e-procurement and Enterprise Resource Planning (ERP) such as SAP S4 Hana
- In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiating terms of agreement.
- Proficient in Microsoft Office and Google suite
- Ability to effectively prioritize and execute tasks in a high-pressure environment to drive results
- Excellent customer service and communication skills
- High level of integrity, professionalism and demonstrated attention to detail
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