Admin & Purchasing Assistant

5 days ago

Singapore JR FOODS PTE. LTD. Full time

**Admin**
- Provide office administrative and operational support
- Responsible for contracts administration of new and existing vendors, customers and partners.
- Prepare and monitoring of purchases requisition, data entry into SAP system.
- To assist in the compilation of sales reports and in the administrative reconciliation for sales.
- To be in-charge of the inventory and procurement of office materials, stationary and equipment.
- To maintain an organized filing system (both electronic and physical documents).
- To assist in the arrangement of courier service (when required).
- To assist in answering incoming calls and to handle queries with suppliers and staff.
- To provide support to the Accounts department. This includes assisting in vendor and customer code creation in SAP, e-invoicing to customers and contacting customers for receivables.
- To assist in stock take when necessary.

**Purchasing**
- Review and analyze all existing vendors, suppliers, pricing and costs, so as to ensure cost effectiveness.
- To continually source for new vendor/supplier options (e.g. raw materials, equipment, supplies, etc.), to review and determine product suitability and negotiate purchase price.
- To coordinate sample product demonstration, and facilitate approval process of new products.
- Manage purchase cycle and order quantities of all items, to ensure proper management and control of inventory.
- To monitor and provide action plans to reduce inventory of expiring or discontinued items.
- To work closely with internal stakeholders and vendors to determine the product requirements and specifications required.
- Develop and implement purchasing and contract management SOPs, and to ensure adherence to the SOP guidelines.
- To review current system and to implement automation of purchasing and ordering processes.
- Maintain and update vendor and contract database and to ensure proper documentation of all purchasing and procurement documents.

**Others**
- Assist in ad-hoc projects as and when assigned.
- Any other appropriate duties and responsibilities as assigned.

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