
Administrative Secretary
2 days ago
Administrative Secretary (1-year contract)
Country: Singapore
Provide office administrative support to the Singapore branch. Perform ad-hoc duties as assigned.
Key Responsibilities
- Manage the office admin related payment especially reviewing expense claims and checking invoices against purchase/service orders, quotations and contracts.
- Support logistics of office activities and business events, such as regular breakfast/tea provision, town hall, annual dinner, office training, seminars, offsite, premium gifts, client gift register.
- Interface with building management team and vendor for daily facilities services, repair and maintenance, etc.
- Assist in logistics for staff on-boarding and termination.
- Support office reconfiguration, renovation and relocation.
- Answer incoming calls, greet visitors, handle mail/courier, arrange meeting room, etc.
- Provide occasional pantry service support such as serving tea and coffee for visitors.
- Support office health and safety arrangements, e.g. pandemic related measures, set up and reports.
- Perform as local coordinator to support ad hoc regional project work or assignment when needed, assigned by your manager.
**Requirements**:
- Secondary education with minimum 5 years’ working experience in office administration.
- Good command of spoken & written English.
- Good communication skills and PC skills (Microsoft Office).
- Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player.
- Previous experience in financial institutions / banks will be an advantage.
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