Administrative Document Controller
2 days ago
**Description**
Reporting to Technical Manager. He/She is responsible for ensuring all technical documents are file and maintain under the organisation document control procedures and standards.
**Responsibilities**:
**Responsibilities**
Organizing and filing of technical documents and correspondence with internal and external customers for all document transmitted
Control the issuance and submission of documents to Clients and ensure that timelines are duly met
Effectively keep track and manage the flow of documentations
Maintain confidentiality around sensitive information
Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)
File, record and maintain documents in both electronic and physical copies
Contribute to compilation of final project dossiers, as built portfolios and archiving
Monitoring and Updating VDRL (Vendor Document Register List) to ensure all the drawings/documents status are in latest condition Produce exception reports on late documentation for management review
Co-ordinating drawings/documents flow between site and main office in Singapore
Preparing in Mechanical Catalogues for submission to client
Other general administrative tasks as assigned by Reporting Supervisor or Project Manager
**Requirements**:
ITE, GCE O Level or Diploma in Engineering preferred but those with relevant working experience in Oil and Gas industry is an added advantage
At least 1-2 years’ experience in working as Document Controller
Meticulous and proficient in MS office
Basic analytical experience
Proficient typing skills, good verbal and written communication skills
Data organization and storage knowledge
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