Senior Executive/assistant Manager

4 days ago


Singapore Lee Kuan Yew School of Public Policy Full time

**Posting Start Date**:12/11/2024
Job PurposeThe purpose of the Senior Executive/Assistant Manager (Project Management) role is to ensure the seamless and efficient execution of fieldwork operations critical to IPS' research projects. This position exists to manage and support a team of field interviewers/researchers, coordinate field logistics, and maintain high standards of data quality and ethical compliance. By overseeing all aspects of a survey project from field activities to resolving operational challenges, the role enables IPS to collect reliable, high-quality data that underpins impactful social research, contributing valuable insights to policy and society.

Core Responsibilities
- Stakeholder Management: Working with internal and external stakeholders which includes various ministries in Singapore to ensure project success
- Project Management: Ensuring that project timelines and deadlines are met.
- Fieldwork Operations Management: Oversee and coordinate fieldwork activities, ensuring timely and efficient completion of data collection in accordance with project timelines and goals.
- Field Interviewer Supervision: Recruit and management field interviewers by providing guidance, ensuring adherence to research protocols, and monitoring performance. Conduct training sessions on survey techniques, ethical standards, and field protocols.
- Field Logistics Coordination: Plan and organize fieldwork schedules, manage logistics (e.g., transportation, equipment), and address on-the-ground challenges to support field staff in data collection activities.
- Quality Control and Data Verification: Implement and oversee quality control measures for data collection, conducting checks on completed surveys and ensuring adherence to data integrity standards.
- Participant Recruitment: Work with the research team to define participant recruitment strategies, coordinate with field staff for outreach, and ensure participant engagement and study compliance.
- Communication and Reporting: Provide regular updates to project supervisors on fieldwork progress, operational challenges, and team performance. Contribute to project reports and presentations with field-related insights.
- Documentation and Record Keeping: Maintain comprehensive records of field activities, including daily reports, survey completion rates, and incident logs. Identify and document best practices to improve future field operations.
- Training and Capacity Building: Participating in training sessions related to research protocols, data collection techniques, and survey implementation to enhance fieldwork skills and knowledge, including training of field interviewers.
- Administrative Tasks: Handle other administrative duties as assigned to support fieldwork operations and general project requirements

**Qualifications**
To be considered for this role, you should fulfil the following criteria at a minimum:

- Be a Singapore Citizen (owing to the nature of IPS' workstreams)
- Minimum Degree holder, preferably with experience in projects commissioned by the public sector.
- Demonstrated experience in managing or coordinating fieldwork operations, preferably within a research or survey environment.
- Strong leadership skills and experience supervising and training field staff
- Excellent organizational and time-management abilities, capable of handling multiple projects and meeting deadlines.
- Strong interpersonal and communication skills, with the ability to effectively engage field teams and build rapport with diverse participant groups.
- Proficiency in using technology for data collection and management (e.g., mobile devices, tablets, survey software).
- Experience with data collection, questionnaire design and/or statistical software (e.g., SPSS DimensionNet, web programming languages, advanced Excel, VBA) is an advantage
To Apply:
Please upload your cover letter and curriculum vitae via NUS Career Page.

Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work, if this position is offered to you.

**More Information**

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Institute of Policy Studies

Employee Referral Eligible:
Job requisition ID : 26977



  • Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • Executive Assistant

    7 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...


  • Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...


  • Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...

  • Marketing Executive

    7 days ago


    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...


  • Singapore Target Partners Executive Search Full time

    -Target Partners Executive Search Singapore Posted 2 hours ago Permanent competitive - J - POSTED BY - Joe Chua - RecruiterFollow - A fast growing integrated services group, expanding its corporate development capabilities, leading positions in core markets, 5 - 10 years of relevant experienceOur client is a growing regional multi-disciplined security...


  • Singapore beBee Careers Full time

    Senior Executive Assistant Job DescriptionWe are seeking a highly skilled and organized Senior Executive Assistant to provide exceptional support to our senior leadership team.Responsibilities:Provide administrative support to senior executives, including calendar management, travel coordination, and expense reporting.Develop and implement effective systems...


  • Singapore LOGISTICS EXECUTIVE GROUP Full time

    Our client is a global pharmaceutical leader dedicated to advancing healthcare innovation. They seek a highly experienced Senior Procurement Manager based in Singapore. **Key Responsibilities**: Accountable for strategic procurement planning, execution, and management of high-value programs and projects. Develop initial Procurement Plans, including raw...


  • Singapore WIPRO CONSUMER CARE SINGAPORE PTE. LTD. Full time

    **Role Description** This is a full-time on-site role for a Senior Executive Assistant at Wipro Consumer Care and Lighting in Singapore. As a Senior Executive Assistant, you will be responsible for providing executive support and administrative assistance to senior leaders. Your day-to-day tasks will include: - Managing calendars - Coordinating meetings -...