Executive, Admin Support

2 weeks ago

Singapore Nanyang Technological University Full time

The Singapore Centre for Environmental Life Sciences Engineering (SCELSE) is a unique interdisciplinary Research Centre of Excellence (RCE), funded by National Research Foundation, Ministry of Education, Nanyang Technological University (NTU) and National University of Singapore (NUS). Hosted by NTU in partnership with NUS, SCELSE is linking new insights from the life sciences with expertise from emerging technologies in engineering and natural sciences to understand, harness and control microbial biofilm communities and microbiomes.

SCELSE is looking for a highly motivated Executive to provide secretarial & administrative support.

Key responsibilities
- Assist and manage Directors/PIs’ diary and coordinate meetings, seminars, conferences, and appointments etc with internal/external stakeholders.
- Coordinate admin and logístical support associated with visits of external stakeholders, such as drafting and sending of invitation to visitors, visiting staff, and seminar speakers.
- Make travel arrangements which include but not limited to reservations, booking of air tickets, accommodation, conference rooms, facilities, etc for PIs, as well as visitors as needed.
- Assist in collation of data for preparation of various reports, documents and correspondences.
- Aid in efforts to coordinate for ad-hoc visits by internal and external visitors to SCELSE. This involves working with various administrative teams within SCELSE and NTU in preparation for such visits (such as seating plan, refreshments, supporting materials etc.).
- Assist in administrative duties such as booking of transportations, handling couriers and mails, manage booking and setting-up of meeting room for meetings/events.
- Maintain an excellent filing system which includes filing of policy, confidential documents, project related documents which may be highly confidential.
- Assist with the submission of reimbursement claims, overseas travel requests, and the collation of supporting documents to ensure such requests are processed duly and timely.
- Support the Directors/PI on submission of requests through systems.
- Take dictation and write meeting minutes.
- Other ad-hoc duties as assigned by the PIs.

Key Requirements
- Diploma in Admin/Secretarial/Management from recognized Polytechnics.
- Familiarity with SAP Concur, Ariba, ZOOM, Teams, will be advantageous.
- At least 2-3 years of secretarial experience, experience working in an institute of higher learning will be preferred.
- Good organizational, communication and interpersonal skills.
- Good time management skills, able to multi-task and meet deadlines.
- Proficient in English is essential in documents preparations and engaging different stakeholders.
- Able to work independently as well as within a team.
- Meticulous and resourceful.
- Responsible and has integrity.
- Calm under pressure.

To find out more about SCELSE, visit us on

Facebook

,

Instagram

,

LinkedIn

,

Twitter

and our website:

Hiring Institution: NTU

  • Admin Support Executive

    2 weeks ago

    Singapore SINGAPORE de SHUSHOKU Full time

    **勤務先企業概要** **業種** - 不動産・建築 **求人内容** **ポジションタイトル** - Admin Support Executive **職種** - 営業アシスタント **お仕事内容** - Admin Support Executive **業務内容詳細** - To perform the full spectrum of coordination and administrative duties: - Undertake the tasks of receiving...

  • Sales Support Executive

    3 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesResponsibilities:Provide administration support to sales and reservation team (hybrid role) Handle telephone enquiries Ensure all reservation details are entered timely and accurately into the system. Organized and maintain an up-to-date filing system Perform other ad-hoc admin dutiesRequirements:Min O Level Qualification or...

  • Business Support Executive

    2 weeks ago

    Singapore QUAN SHUI WET MARKET & FRESH FOOD SUPPLIES Full time

    The Quan Shui Wet Market Online team is looking for an ambitious and results-driven individual to support its **e-commerce **operations in Singapore. You will be trained to eventually assume the role of a **Business Support Executive (Admin) **and will have career progression opportunities. You will have the chance to be exposed to administrative duties...

  • Business Support Executive

    1 week ago

    Singapore QUAN SHUI WET MARKET & FRESH FOOD SUPPLIES Full time

    The Quan Shui Wet Market Online team is looking for an ambitious and results-driven individual to support its e-commerce operations in Singapore. You will be trained to eventually assume the role of a **Business Support Executive (Admin) **and will have career progression opportunities. You will have the chance to be exposed to administrative duties across...

  • Admin Support Executive

    3 weeks ago

    Singapore MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD Full time

    Roles & ResponsibilitiesJob scopesCollate and reconsolidation of data and reports Performs tracking and deliver reports to stakeholders Provide operational support to new hires during their first day of onboarding Support Learning team in administration of training materials Follow instructions & processes to complete tasks assigned in a timely manner ...

  • Admin Executive

    4 days ago

    Singapore ANRADUS PTE. LTD. Full time

    Industry/ Organization Type: Manufacturing - Aerospace - Position Title**:Admin Executive (Sales Support)/ Admin Executive (Customer Service)**: - Working Location: Loyang Way (Transport provided from Tampines MRT) - **Working Hours: 5 days (Monday to Friday, 8 AM to 5.15 PM)**: - Salary Package: Basic Salary + Bonus (1.75 months) - Duration:...

  • Admin Support Executive

    3 weeks ago

    Singapore IX TECHNOLOGY PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:All administrative taskings which include, managing the office pantry, office seating plan, indenting of office stationeries, scheduling of office maintenance work etc. Coordinate meetings, organising company events. Preparing various weekly and monthly report for Corp Admin. Assisting the finance team to handle...

  • Admin Executive

    2 weeks ago

    Singapore ALMA CONTRACT (SINGAPORE) PTE. LTD. Full time

    We are looking for committed admin executive. Experienced in admin and logistics as well as shipping knowledge is essential. The incumbent will be paid accordingly. The incumbent will povide high-level admin support to our organisation. Duties include scheduling of orders, inventory, preparing presentations and meeting shipping deadlines. 5 day work week...

  • Admin Executive

    1 week ago

    Singapore ANRADUS PTE. LTD. Full time

    Industry/ Organization Type**:Manufacturing/Food Production**: - Position Title**:Admin Executive (Sales Support) /Admin Executive (Customer Service)**: - Working Location: Jurong West - Working Hours: 5 days, Mon - Fri (8 am - 5.30 pm) - Salary Package: Up to $2700 + Variable Bonus + Transport Allowance - Duration: Permanent Role **Key...

  • Sales Admin Support

    2 weeks ago

    Singapore WAXLER TIMBER PRODUCTS PTE. LTD. Full time

    **Waxler Timber Products Pte Ltd produces and install timber doors!**: **We are urgently seeking a Sales Admin Support executive to provide administrative support to our Sales team. **_Job scopes: _** - Prepare quotation, tender pre-qualification and contract documents - Prepare and issue interim and final invoices - Prepare certification of...