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Team Assistant

2 weeks ago

Singapore Clermont Group Full time

About the Clermont Group
The Clermont Group is an international business group headquartered in Singapore. Founded in 1986 by New Zealand-born entrepreneur Richard F. Chandler, who brings with him an extraordinary legacy of contrarian investments, the Clermont Group builds and invests in companies in Healthcare, Financial Services and Aerospace. These businesses employ more than 8,000 people around the world.
Our story is that of a Business House built on the foundations of big dreams, courage and integrity. We believe in the goodness of business, building iconic businesses that advance community well-being and national prosperity. We bring together the art and science of business management, putting principles before profits.
Clermont comprises two divisions, a group of operating companies (Clermont Holdings) and an investment business (Clermont Capital).
**Our operating companies include**:
Vietnam’s largest and leading private healthcare group, Hoan My, comprising 13 hospitals and four clinics
SBFC Finance which provides loans to small business owners and consumers through a network of 186 branches across 152 towns and cities in India
magniX and Eviation, which are working at the forefront of electric aviation
Role
The Team Assistant will organize and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency and safety. The Team Assistant will be the liaison between the office and our facilities partners. The primary responsibilities revolve around ensuring high levels of excellence in the daily operations. Scope includes facilities management and upkeep, inventory control, administrative, including HR operations support and travel support in an efficient, timely and professional manner.
Attraction of the role
A platform on which you would be able to exercise and demonstrate your abilities and be valued as a pillar of support within an international business group.
We believe the strength of our organisation is directly linked to the strength of our people and so we invest heavily to develop our team and actively promote a highly-supportive working environment. You will be given remarkable opportunities to build your experience and skills.

**Responsibilities**:
We are searching for a personable, motivated individual who possesses a high level of attention to detail and a spirit of excellence. You will be an integral part of the support team with frequent interactions with both senior management and House members.
**Key responsibilities**:
Diary management and travel coordination
Office facilities management and upkeep
Petty cash management and invoice processing
Event planning and coordination
Managing stock control and inventory checks
Ensuring that health and safety regulations are followed
Documenting procedures for third-party monitoring
Creating and monitoring office projects and improvement initiatives
Maintenance of administrative documents
Provide leave cover for Operations Assistant / Barista
Support the day to day HR operations
Assist People Operations team in pre-boarding, on-boarding and off-boarding Contribute to ad-hoc HR projects, as needed
All other assigned tasks as and when required
**Requirements**:
Prior experience with professional or service industry will be a plus
Strong office management skills
Work effectively with modest support and guidance
Equipped with excellent communication skills
Capable of handling sensitive people matters
Good analytical and problem solving skills
Hands-on with can-do attitude
Hungry for new skills
Openness to experience
Meticulous and unfazed by impossible standards
Collaborative with other functions
Strong team spirit
Have a polished and professional appearance
Well versed in Microsoft Office programmes
Proven track records of operating in a fast-paced and dynamic environment
Administrative Details
**Start date**: Immediate preferred
**Compensation**: Competitive base salary

**Benefits**: Medical insurance; 21 days annual leave
**Education**: University Degree
**Experience**: 8 to 12 years of operations or administrative experience
**Languages**: Excellent command of English
**Reporting**: Reporting directly to the Head of People Operations
**Travel**: Based in Singapore, minimum travel required