HR and Office Administrator

**Do you want to work with a leading engineering design consulting organization and help the team with the HR & Admin function? Are you a detailed oriented and versatile person who can work independently? Then join us to take your career to the next level.
**A POSITION THAT WILL PUSH YOUR DEVELOPMENT FURTHER**

In this role, you will support the Office Manager in HR & Administration function. Your primary task is to perform the full spectrum of HR and admin functions, handling the recruitment process including recruitment, staff orientations & administration of employee benefits, and supporting talent acquisition through job postings via the company portal, various recruitment channels, and coordinating interviews.

On a day-to-day basis, you will:

- coordinate onboarding process, desk allocation, issue door access card, orientation for new employees and

manage exit clearance
- manage employee personnel records management - update & maintain internal databases of all hires. You will

handle employee records and, will also be responsible to update the staff handbook quarterly with HR policies,

processes, and practices.
- be responsible for assisting employees' questions about benefits
- file claims for annual childcare leave, national services, and other expense claims via the company system

arrange accommodation for guests & staff from overseas
- manage staff medical insurance benefits, policy renewal, and claims. You will be responsible for IT, notebook (PC)

requisition for staff and office, manage training & development, course registration
- be responsible for procurement duties and responsibilities. Source for vendors, negotiate contracts and

determine the lowest cost, purchase a product, receive orders, track and record orders
- assist with vendor management, transaction coordination, payments/billing administration, office facilities

management, and documentation support. You will assist in finance, bank cheques, and submit invoices via the

and renewals
- responsible for the maintenance of office - fixtures, furniture, office cleanliness, and order and replenishment of

pantry & stationery supplies.
- handle document control - keep records and reports up to date for projects and office administration.
- assist to create a safe work environment by closely monitoring and keeping track of COVID Safe Management

Measures (SMM) guidelines to implement and update the office
- organize and schedule company events - responsible for employee engagement activities such as planning,

executing, and making a reservation to all recreation event, company events, meetings, town halls, and

conferences
- be responsible for any other HR & Admin related duties as per assigned by reporting manager

**YOUR SKILLS. OUR TEAM. TOGETHER, WE DESIGN THE FUTURE**

To succeed in this position, we believe you possess good interpersonal skills and are someone who is easily approachable. You are well structured and detailed oriented. You are proactive and innovative and are flexible towards a changing environment, you work well with others and possess a sensitive, understanding, and positive work attitude.

Furthermore, you can recognize yourself in the following statements:
- You should have an "O" level / relevant certification in Human Resources with 3 - 5 years of working experience

in a related field (experience within a civil or structural engineering firm /consultancy will be preferred)
- strong knowledge of local Employment Act and Regulations and proficiency in Microsoft Office Applications.
- excellent administration and customer service skills
- you thrive in challenging and versatile and can work towards tight deadlines
- proficient in written and spoken English and the Chinese language
- you work independently and have the overview to plan, manage and complete your task.