Eagle Activities

2 weeks ago

Woodlands, Singapore Singapore American School Full time

**Overview**:
The EAA Elementary School Assistant is responsible for providing support to the Elementary Eagle Activities and Athletics Coordinator and after-school staff. It is expected that the EAA Assistant will manage activities' registration, and basic accounts such as payments and reimbursements. Additionally, the EAA Assistant should monitor and manage the online registration system as well as check-in and out students after school. It is also important to mention that the EAA Assistant is forward-facing and expected to meet and greet parents, teachers, students, and outside visitors.

**Responsibilities**:

- Assist with student registration for activities and buses (K-2), issuance of receipts as requested, and confirmation of program placement
- Assist in coordination and logístical support of program activities
- Assist in implementing and maintaining online registration system (SchoolsBuddy)
- Facilities booking
- EAA Accounts - issuing receipts as requested, track of all online pending payments, assisting with reimbursements, issuing payment vouchers, tracking payment vouchers as requested
- Interact with other school offices as needed to support programs
- Compile student databases and maintain class lists for programs and bus riders (K-2) online
- Respond to inquiries about programs from parents, teachers, and or students
- Coordination of EAA Instructional Assistants’ duties and submitting timesheets to HR
- Assist with ordering and maintaining supplies for the office and for faculty as requested
- Assist with cafeteria and transportation supervision
- Support all daily operations as necessary (absences, emergencies)

**Minimum Qualifications**:

- High School Diploma or GCE ‘A’ Level equivalent
- Excellent oral and written communication skills
- Excellent interpersonal relations skills
- Positive Attitude and Flexible nature

**Advantageous**:

- Experience with SchoolsBuddy
- Multi-tasked ability and flexibility to assume last-minute assignments
- Related experience and or knowledge of an American Education system (calendar, overall curriculum, and activities)
- Good problem-solving skills
- Friendly and outgoing personality

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