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Admin Executive

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Singapore AVANTA GLOBAL PTE. LTD. Full time

Be responsible for overall examination administration and management such as timely preparation of examination/assessment handouts, materials, exam bags and related items
- Compile and prepare analysis for evaluation forms and learning outcome surveys and submit to Principal for review
- Tabulate and enter examination/assessment results accurately into systems and spreadsheets; and generate reports and statistics
- Send results notification to customers based on training process and guidelines
- Prepare certificates and/or cards based on final results and submit certificates for Principal’s approval
- Prepare track list for certificates and cards and sort them based on payment status before issuing to the counter for distribution
- Be meticulous, systematic, organized and ensure proper and complete records for filing (including all hard copy and e-filing) for all training and assessment files
- Submit completed training and assessment files to Principal for review and approval before storing into the cupboards
- Monitor and review storage period for hard copy training files in the cupboards to destroy (after converting to e-filing and obtaining Principal’s approval)
- Ensure proper handover to respective departments and relevant persons in the process flow
- Adhere to company’s confidentiality policies
- Other ad-hoc duties as assigned by the company

**Requirements**:

- Minimum Diploma in any business discipline, preferably with more than 1 year experience in service or educational industries
- Meticulous, systematic, organised and ensure proper and complete records for filing
- Excellent communication and interpersonal skills to build strong rapport with clients and the ability to relate well at all levels
- Able to work independently without much supervision
- Well rounded team player to build efficiency and foster a strong team environment
- Good coordination and organisational skills
- Possess strong work ethics