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Sales & Administrative Coordinator

2 weeks ago

Singapore AIGENS TECHNOLOGY (SINGAPORE) PTE. LTD. Full time

Aigens is a restaurant tech start-up that has helped steer the digital revolution of the F&B and Hospitality industry in Asia Pacific. We started as a 2-man team in 2012 and have since grown into a SaaS company known for being a market leader with significant wins, essentially being the first to introduce BYOD (Bring Your Own Device) QR code ordering technology to Hong Kong and Singapore.

In the last three years, we’ve experienced our most significant growth to date: resulting in 6 regional offices across APAC, and 120 team members (and increasing every month). We are headquartered in Hong Kong, and serve more than 500 brands in F&B and Hospitality, including global names like KFC, Burger King, Starbucks, IKEA, and Muji.

**Job description**:

- Sales _
- support the Manager(s) in day-to-day sales and escrow activities through collection and dissemination of information for individual communities, lenders, and escrow associates.
- assist in backlog management, by calling customers and coordinating transaction to the close of escrow.
- assist sales department and sales team with all sales department needs, run reports for Management, participate and attend sales calls, and support sales department associates to ensure all sales files, necessary documents are complete, compliant, and close successfully.
- assist with all community support and closing procedures for sales and escrow department.
- provide virtual collateral material for all communities and special event planning as applies.
- assist in organizing and collating all necessary information items for sales department on assigned communities.
- Administrative _
- issue documentation for the project team
- manage hardware inventory & office administration
- onboarding & Outboarding staff arrangement
- handle monthly invoices for finance
- perform all other duties as assigned

**Job requirement**:

- diploma in Business Administration, or related field preferred with 2 years’ experience in sales support, administrative or related field
- proficient in MS Office (Word, Excel, Outlook and Powerpoint) and Chinese Word Processing
- proactive learner and team player with good communication and interpersonal skills
- ability to work independently with good organizational skills
- detail-minded, responsible, self-motivated, with a customer service focused mindset
- able to deliver under deadlines and multi-task under pressure
- proficiency in English

**_Aigens is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic._**: