Executive/senior Executive, Facilities

We are always looking for dedicated individuals to join our team. We are currently looking for talented individuals to fill the following positions.
- Account and Payment Analyst

We are seeking a dedicated and detail-oriented **Accountant and Payment Analyst** to join our Finance Department. In this role, you will play a key part in supporting statutory reporting, driving process automation, and managing end-to-end payment and accounting functions. If you have a solid foundation in accountancy, a keen eye for detail, and a proactive mindset, we invite you to be part of a dynamic team that values accuracy, efficiency, and continuous improvement.

**Responsibilities**:

- Assist the Finance Manager in preparing statutory and regulatory financial reports.
- Support process automation projects as part of the Project Management Team to streamline finance operations.
- Analyze payment data in partnership with the Financial Planning & Analysis (FPA) team to support corporate spending insights.
- Prepare and manage financial documentation, including:

- Vendor invoices and payments
- Aged payables reports
- Balance sheet schedules (eg. prepayment, accruals, work-in-progress, recoverables)
- Statement of Account (SOA) reconciliations and accruals
- Fixed asset schedules, depreciation, and asset tagging
- Manage and maintain annual fixed asset and petty cash counts
- Review invoices against purchase orders to ensure accuracy and delivery of goods/services
- Compile, verify, and process payments to vendors promptly and accurately
- Provide other support necessary to pay the obligations of the organization

**Requirements**:

- Diploma or Degree in Accountancy
- Preferably 1-2 years of relevant experience, with exposure to full set accounts, system automation and accounts payable.
- Strong teamwork and communication skills.
- Self-motivated, proactive, and eager to learn.
- Highly detail-oriented and organized in handling financial records and processes.

Executive/Senior Executive, Facilities

As an **Executive/Senior Executive, Facilities (Special Projects)**, you will play a key role in project management, specialising in space planning, contract negotiation, in addition to facilities management. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, optimizing space utilization and managing additions and alterations (A&A) projects at our centres.

**Job responsibilities**:

- **Contract Compliance and Facilities Management**
- Monitor and enforce contract compliance, including performance standards and deliverables.
- Oversee facilities & vendors management to ensure optimal service delivery.
- Manage day-to-day operations and maintenance of the facilities, including building systems, security, and infrastructure,
- Manage facility service requests, work orders, and repairs, ensuring timely resolution.
- Develop and implement preventive maintenance programs to ensure facility reliability and safety.
- **Project Coordination and Execution**
- Assist the Project Manager in planning, coordinating, and executing A&A projects.
- Review project specifications, technical clarifications and construction drawings.
- Develop and implement project plans in collaboration with the Project Manager.
- Coordinate with contractors, suppliers, and stakeholders to execute construction works in accordance with the project schedule, ensuring regulatory compliance, effective supervision, and timely project delivery.
- **Documentation and Reporting**
- Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence.
- Monitor project timelines and promptly report deviations to the Project Manager and Management.
- Organize and archive all project-related documents systematically.
- Prepare and present regular progress updates and reports for management, such as progress report and project handover documents.
- **Stakeholder Communication and Coordination**
- Serve as the primary point of contact for project-related inquiries.
- Facilitate communication among Management, the Project Manager, team members, and external stakeholders.
- Organize and coordinate project meetings, take minutes, and follow up on action items.
- **Budget Management and Site Inspections**
- Mange project budgets and ensure timely processing of payment submissions.
- Conduct site visits and inspections to monitor project progress and ensure compliance with safety and quality standards.

**Job Requirements**:

- Diploma in Engineering, Building, Construction Management, or equivalent qualification.
- Relevant local experience in project management will be a plus.
- Proven experience in facilities management, space planning, and contract negotiation.
- Experience in managing A&A contractors.
- Strong knowledge of maintenance and safety regulations.
- Strong organizational and multitasking skills.
- Strong problem-solving abil