Admin Executive

7 days ago

Tampines, Singapore Woosa Sleep Full time

**Roles and Responsibilities**:
**Sales and Customer Service**
- Follow up with potential customers to convert leads into sales.
- Keep customer order statuses updated and provide proactive updates to customers and internal teams.
- Establish and manage customer profiles using the backend system to maintain accurate records of interactions and transactions.
- Schedule daily walk-in appointments and coordinate showroom visits.

**Office Administration**
- Maintain and organize expense reports, ensuring accurate and timely submissions.
- Generate and file invoices and purchase orders for B2B suppliers and clients.
- Perform basic bookkeeping tasks, maintaining records of all financial transactions.
- Handle other administrative tasks as needed, including maintaining office supplies and managing correspondence.

**Logistics Coordination**
- Understand and support logistics operations, including incoming and outgoing shipments, ensuring accuracy and timely delivery.
- Coordinate with warehouse staff to track inventory levels, manage stock replenishment, and conduct regular stock takes.
- Assist in handling customs documentation and clearance processes for international shipments.
- Collaborate with third-party logistics providers to resolve issues and streamline operations.
- Monitor and track shipment progress, providing updates to relevant teams and customers.

**Requirements**:

- Prior experience in sales, office administration, or customer service with a basic understanding of logistics or supply chain management.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills, able to work effectively in a team environment.
- Customer service-oriented with an outgoing personality and a proactive approach to solving problems.
- Basic bookkeeping skills and familiarity with customer management systems.

**Benefits**:

- Competitive salary and benefits package
- Employee discounts on company products

**Job Types**: Full-time, Permanent

Pay: $3,000.00 - $3,500.00 per month

**Benefits**:

- Employee discount

Schedule:

- Monday to Friday
- Weekend availability

Supplemental Pay:

- 13th month salary
- Performance bonus
- Yearly bonus

**Experience**:

- logistic operation: 2 years (preferred)
- Administrative experience: 3 years (preferred)
- Customer service: 2 years (preferred)

Work Location: In person

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