Intellectual Property Executive

**Type**:
Permanent - Full Time

**Location**:
Singapore

**Job Role**:
Business - Intellectual Property

**Withers KhattarWong**

**Job title: Intellectual Property Executive**

**Team: Intellectual Property**

**Location: Singapore**

**About Withersworldwide**

A law firm focused on people and collaboration.

For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives.

We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there - whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones.

We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

What are We Looking for?

**Areas of focus and responsibilities**
- Working with attorneys preparing evidence on enforcement and prosecution matters.
- Opening new matters for tracking purposes.
- Other project management tasks as required from time to time.
- Preparing deadline reports for clients
- Drafting filings and instructions for global trademark portfolios
- Working with attorneys on corporate due diligence and global trademark assignment projects
- Managing requests from agents
- Organizing documentary requirements for different jurisdictions, including powers of attorney and certificates, and having these notarized or legalized according to the country requirements.
- Filing trademarks and registered designs in Singapore as a registered user of the IP2SG portal by IPOS
- Liaising with foreign associates on filing trademarks and registered designs overseas
- Assisting on due diligence reviews of portfolio status.
- Using fee schedules to preparing cost quotations for fee earners
- Assist patent clearance and freedom to operate studies.
- Conducting patent research and preliminary patent searches.
- Assist with global patent prosecution projects.
- Provide effective communication support to the fee earners you work with, and their clients, including close monitoring of post telephone calls to ensure that urgent matters are dealt with accordingly.
- Preparing correspondence to associate law firms, foreign associates and/or clients.
- Maintaining and monitoring patent database for deadlines and status checks. Communicating with attorneys and clients regarding upcoming deadlines.
- Liaison with patent offices and foreign counsel, updating deadlines and following up as necessary.
- Opening matter files, e-filing, scanning, photocopying, preparing and updating status reports
- Reviewing and processing foreign associate and vendor invoices.
- Together with other secretarial staff and our finance department, you will assist in keeping track of outstanding bills and keeping statements of account up to date and produce reports as and when required.
- During our monthly billing time you will assist with the production of bills using our finance and time recording systems
- Throughout your time with the firm, you will be encouraged to focus on your own skills development needs and seek up-grading training on a continuous basis.

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

**Skills and Experience**:

- Diploma in legal studies or equivalent work experience required.
- 6-8 years of IP practice experience, with particular in-depth knowledge in:

- trademark search platforms - such as [IP team please complete]
- trademark clearances and filing, registration practice,
- IP enforcement, including Working knowledge of trademarks databases, AI and other IP related software is required.
- Experience and in-depth knowledge regarding U.S. trademark clearance, prosecution and post-registration requirements, in particular
- Experience in trademark filing and prosecution, including familiarity with registration practice, and in-depth knowledge of trademark filing, prosecution and maintenance practices in the USPTO, WIPO, and other major jurisdictions worldwide
- Familiarity with and the ability to update