Operations and Finance Manager

**Operations and Finance Manager**

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

** - This position is based in Singapore**

The Operations and Finance Manager supports the Operations Director and all staff based in Singapore, in their efforts to comply with CI’s finance and accounting controls, grant policies and procedures, and local reporting and governance conditions. They ensure that sound donor and grant management policies and practices are adopted and implemented, and manages and support all or some of the financial and office administrative functions.

They manage and support financial reporting to provide management with timely and relevant financial information to make informed decisions. They organize and direct all general accounting activities and maintain the accounting systems required to properly record and report all field financial activities. This includes maintaining and managing appropriate systems, procedures, and reports for financial management, and monitoring budget versus expenses as well as preparing financial reports to donors. They develop budgets and revenue forecasts and support the development of strategic plans as they impact operation functions. They also supports fundraising efforts including developing cost proposals and providing financial reports for program staff and donors. The Operations and Finance Manager works with management and HQ to implement audit findings.

This position does not supervise staff, and the incumbent is expected to work independently on routine duties.

**RESPONSIBILITIES**

Financial Management
- Manage routine financial transactions and reporting including review and preparation of expense reports, cash flow requests and preparation of accounts for CI Asia-Pacific and CI Singapore Conservation Trust.
- Process Accounts Payable invoices in accordance with CI policies and procurement thresholds.
- Process payments and reimbursements to all vendors and employees on a timely basis.
- Review and process payment for monthly employee payroll.
- Review staff claims and credit card expense reports and other required reports as assigned.
- Ensure transactions meet compliance and regulatory needs as it relates to maintenance of charity status, and operationalize the needed processes while working closely with the CI-Singapore team.
- Record all financial transactions in the accounting system and ensure the monthly closing deadline is met.
- Reconcile bank account and all asset and liability accounts including preparation of monthly schedules and uploading into shared drive.
- Manage program budgets where needed and ensure timely and accurate financial reporting. Work with program management to identify and implement follow-up actions when necessary.
- Prepare financial status reports for regional and Singapore teams.
- Prepare monthly program expense reports for Operations Director review.
- Assist the Operations Director with the annual budgeting process.
- Manage timely and accurate recording of accounting transactions. Ensure compliance with CI policies and procedures and local reporting requirements.
- Record incoming funds, manage budgeting, reporting, and financial compliance with grants and donor agreements.
- Circulate incoming grant or donation notifications to relevant teams in CI and issue donation receipts.
- Coordinate preparation of annual reports and submissions on Charity Portal for CIAP and CISCT.

Business Operations
- Train and support staff in completing expense reports and tracking of timesheets.
- Quarterly preparation of fringe benefits analysis report.
- Manage efforts to improve program efficiencies, effectiveness, and alignment. Recommend changes in business processes and structure as needed and implement internal control processes.
- Support program and system roll-outs.
- Update internal records and trackers regarding incoming funds received either directly from corporate and philanthropic donors or through funding platforms.
- Create and maintain filing systems, and provide administrative and operational support to help ensure the efficient functioning of the Operations unit.
- Assist the Operations Director to ensure that all staff understand CI policy and procedure through regular knowledge building and information sharing.

People and Resource Management Responsibilities
- This position does not have direct supervisory authority but assists less-experienced peers.

Other duties as assigned by supervisor.

**WORKING CONDITIONS**
- This position follows a hybrid work structure that requires a minimum of two day