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Coordinator, Sea Freight Export, Singapore

3 weeks ago

Changi, Singapore DSV Full time

Job Req Number: 69818
Time Type: Full Time

**Purpose of Position**
Provide a pro-active and comprehensive service to the customer in all aspects of export and ocean freight forwarding services provided by DSV Air & Sea.

**Key Tasks**
- Adhere to the Company Code of Conduct in daily endeavors for DSV Air & Sea.
- Registration of shipments into the forwarding system CW1 on time and accurately
- Update all systems - internal/ external with shipment data
- Creation of Ocean Freight forwarding documents, e.g. verify copy HBL, Finalized House Bill of Lading (HBL), Cartage Advice etc.
- Ensure all security arrangements and procedures are met
- Verification of the completeness and accuracy of all forwarding documents
- Ensure all dangerous goods/hazardous cargo documents are in place and procedures are met
- Obtain dangerous goods approval from carrier where necessary
- Work and Monitor Permit Declaration activity with permit declaration vendor
- Coordination of customer booking requests at origin and destination (call forward)
- Timely follow up/coordinate/communicate shipment information with stakeholders (ie subcontractors, shipping lines, shipping agents, freight forwarders, customers and overseas offices).
- Follow cargo/shipment irregularity handling procedures
- Escalation of all impediments to processing to direct reporting manager.
- Adherence to customer specific SOPs.
- Communicate all cargo related incidents to customer service/ external brokerage house (short shipment, damages, misrouted, missed vessel)
- Adherence to Global standard processes /procedures and to Corporate Standard & Governance policies.
- Participate in company projects and initiatives as required
- Initiate and follow up on cargo and insurance claims with customers/surveyors and other DSV offices on damaged or missing cargo
- Engage and initiate discussion with local and regional procurement on rates and space
- Backup for the other team members as when necessary
- Sorting and uploading of documents into eDoc.
- Maintain accountability and accuracy for updating and meeting deadlines for monthly reports required by customers
- Verify vendor/intercompany invoices and raise disputes for incorrect invoices
- Ensure shipment costs are updated correctly in CW1
- Ensure timely invoicing of shipment as per company KPI
- Handle invoice disputes or queries in a timely manner
- Monitor and update respective sale personnel on the validity date of all customers’ quotations
- Mentor and guide new comers or executives in the team
- Any other job-related tasks as assigned by the superior.
- Adherence to the Code of Conduct policy of the DSV Group.

**Competencies**
- Functional know-how in Customer Service Exports / Imports
- Operational know-how (Document Processing Ocean)
- Operational Understanding (Customs Clearance)
- Understanding of DSV Export / Import Products
- Understanding of legal/regulatory/statutory environment
- Business acumen
- Microsoft Office

**Experience & Education**
- With at least 1-2 years of working experience in a similar position in Freight Forwarding, Field Operations, Consolidation Planning and Scheduling

**DSV - Global transport and logistics**

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of more than 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.