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Administrative Manager
2 weeks ago
**Role**
To provide administrative and secretarial support to members of the organization, manage department administrative support staff (if necessary) and provide backup, as needed.
**Responsibilities**
- ** Senior Management Support**
Provide high level support for a member of senior management to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review.
- ** Liaison to Senior Manager**
Act as liaison to senior manager, interceding when necessary to ensure that his/her time is spent on companywide concerns, broad department matters and strategic initiatives.
- **Department Liaison to Support Groups**
Act as liaison for department to support groups within Moody’s (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met.
- **Change Agent**
Proactively review department administrative processes, consistently implementing efficiency improvements and establishing new processes when necessary. Establish clear protocols on standards of service and identify competencies with the secretarial team. Effectively manage performance across the team.
- ** Department Personnel Management**
Oversee all aspects of personnel management for department including payroll (where applicable), position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department managing directors as requested.
- ** Compensation Management**
Oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage group’s open positions and reserve fund.
- **Equipment and Supply Budget Management**
Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
- ** Event Planning**
Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
- 7+ years related experience working in a corporate environment
- WORD: ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc.
- EXCEL: ability to understand, create and use advanced functions and formulas to create workbooks, pivot tables, charts and graphs.
- POWERPOINT: ability to create and modify presentations using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations.
- Knowledge of PeopleSoft
- Maturity - ability to handle highly confidential matters with discretion
- Ability to lead and manage others effectively
- Very strong organization skills,
- follow-up and
- time management
- multi-tasking and ability to shift priorities
- Excellent interpersonal skills and phone manner
- Ability to interact comfortably and effectively with Senior Management
- Excellent verbal, written and presentation skills
- Ability to convey thoughts clearly and succinctly and, when required, to present before a group.
- Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
- Strong orientation toward teamwork
- Good judgment and decision-making skills
- Ability to work independently requiring mínimal supervision
- Proofreading skills.
REG ORG
Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
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