Security Adminstrator

JLL supports the Whole You, personally and professionally.

Job Title
Security Adminstrator

Duties and responsibilities
Maintaining and updating security policies, checklists and procedure manual.
Having a working knowledge of all current building’s security panels, fire and life safety code requirements.
Managing all manpower records for on-roll and contract staff (training, compliance documents and scheduling details)
Ensuring fire drill is carried out every week for security and unit staffs.
Physically patrolling the designated area (focusing on elevators, and all areas of ingress/egress); using surveillance equipment, access control points, and alarms. Control buildings access and monitor activities of visitors.
Conducting Security investigations and preparation of Incident report.
Tracking of material movement and stock of lost and found.
Regular and ongoing communication with Property Manager/Team members/Clients regarding events, incidents, concerns of Security Team members, recommendations, staffing needs, etc.
Greet and attend to walk in guest/visitors
Assist to register walk-in guest/visitors and change pass
Answer and forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail/deliveries/couriers
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges at reception)
Assist with meeting room bookings.
Perform other clerical receptionist duties such as filing, photocopying, collating etc.
Prepare meeting room before meetings ( ensure room is clean and has enough chairs, working markers, white board duster)
Check, ensure condition of markers and white board duster for all meeting rooms at L1,L1M & L5. To replace and replenish when necessary (Fortnightly)
Handle new hire registrations and prepare card activations
Updating of track list for new staffs and resignees (vehicle list)
Activating and deactivating of access cards
Arrange courier pickups and delivery ( courier pigeon ) - Local
Arrange courier pickups and delivery ( via K2 workflow ) - Overseas
Ordering of hampers ( Hazel hampers )
Ordering stationeries for office and production supplies
Top up stationeries at office (fortnightly)
Month end stock take for stationeries/pantry.
Playing a key role emergency (i.e. fire, evacuations human crisis, etc).
Carrying out weekly meetings with vendor operations head and share M.O.M with PM and client.
In case of emergency coordinate with the respective tenant /administration staff/client and ensure quick movement/transfer the injured person to the nearest hospital by coordinating with and handing-over to local doctors / local legal bodies etc.
Ad-hoc duties as and when assigned.

Required Qualifications & Experience
You are qualified degree holder with 1-3 years security experience. Relevant experience in required property type (residential / commercial / others) will be preferred. Ability to communicate well, both orally and in writing.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.