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Adminstrative Assistant
2 weeks ago
We are a leading construction company based in Singapore, having established strong ties with government agencies and main-contractor companies over more than two decades of commitment. With a proven track record and a strong reputation in the industry, we are seeking a highly motivated and experienced Administrative Assistant to join our team. As a key member of our organization, you will provide essential support in performing basic office administrative tasks, maintaining accurate records, and managing general office operations. This junior role offers an excellent opportunity for career development and growth within our dynamic work environment. _
**Responsibilities**:
**1. **Office Administrative Tasks**:
- Greet and assist visitors, clients, and employees, ensuring a positive and professional image of the company.
- Answer phone calls, take messages, and direct inquiries to the appropriate personnel.
- Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
- Manage incoming and outgoing mail, including sorting, distributing, and preparing shipments.
- Maintain inventory of office supplies, place orders, and ensure adequate stock levels are maintained.
**2. **Records Management**:
- Update and maintain various records, databases, and filing systems, ensuring accuracy and organization.
- File documents, contracts, and other paperwork in a systematic manner, ensuring easy retrieval and compliance with data protection policies.
- Assist in data entry tasks, ensuring information is entered accurately and in a timely manner.
- Retrieve and compile data from various sources to generate reports as required.
**3. **General Office Management**:
- Monitor and maintain the cleanliness and tidiness of the office environment, including common areas and workstations.
- Coordinate with vendors for office maintenance, repairs, and other services as necessary.
- Support the coordination of office events and meetings, including logistics, refreshments, and materials preparation.
- Assist in the onboarding process for new employees, ensuring they have the necessary equipment and access to systems.
**4. **Administrative Support**:
- Assist team members and managers with ad-hoc administrative tasks as required.
- Provide support in organizing and preparing documents, presentations, and reports.
- Collaborate with other departments to facilitate smooth communication and workflow.
- Uphold strict confidentiality in handling sensitive information and maintain data security protocols.
**Requirements**:
- Proven experience in an administrative or office support role is preferred but not mandatory.
- Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently and as part of a team, displaying a positive and proactive attitude.
- Professional and friendly demeanour with excellent customer service skills.
Join our team and kickstart your career. This role provides an excellent opportunity to gain valuable experience in a supportive and dynamic work environment. If you are organized, detail-oriented, and have a passion for contributing to efficient operations, we encourage you to apply.
