Accounts & Admin. Assistant

2 days ago

Singapore FEDERAL FIRE ENGINEERING PTE LTD Full time

**ACCOUNTS & ADMIN. ASSISTANT
The Accounts & Admin. Assistant serves to support the office and staff with administrative duties. He / She will ensure that the necessary processes and documentations are carried out according to procedures in a timely manner.

The Accounts & Admin. Assistant reports to the Managing Director (MD).

Administrative Activities of this Role - **ADMIN**
- Attend to telephone calls
- Attend to visitors and carry out procedures for visitors to the office
- Maintain the office stationaries, office machines, pantry
- Collect mail from the head office receptionist
- Assist the staff with administrative work such as photocopying, scanning, printing, passing

documents to the store
- Any other administrative duties assigned by the MD

Accounting Activities of this Role - **AR**
- Check and update payments received in the bank accounts, into the Cash Book
- Record and deposit cheques received
- Manage petty cash
- Prepare receipt voucher and manage cash from COD customers
- Inform respective sales personnel for those customers paying in advance or COD payments
- Update customer Aging Report after receiving payment
- Merge PDF of DO, SO, PO and other supporting documents for invoice preparation

Accounting Activities of this Role - **AP**
- Check supplier / subcontractor invoices and supporting documents from Procurement / Project team Update payables in the Cash Book
- Prepare payment for approval listing
- Prepare for GIRO payment

Basic Requirements of this Role

Computer skills in Microsoft Programs such as Word, Excel. Written and verbal communication skills in English

Organized and detailed

Independent and outgoing personality

Ability to think out-of-the-box

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