Paralegal / Personal Assistant to Director

1 week ago

Singapore SUMMIT GREEN ENERGIES PTE. LTD. Full time

**Accountabilities & Responsibilities
**Legal Support**:

- Conduct legal research, prepare case summaries, and draft and review legal documents including contracts, agreements, and compliance paperwork.
- Assist in preparing for meetings, hearings, and other legal proceedings.
- Manage and maintain legal files, case files, and ensure that all documentation is accurate and easily accessible.
- Liaise with external counsel and other stakeholders as necessary.
- Assist in compliance and regulatory matters, ensuring all documentation and records align with the latest legal requirements.

**Personal / Executive Assistance**:

- Provide direct executive support to the Director, including managing the Director’s calendar, coordinating travel arrangements, and organizing meetings, including personal and family support.
- Prepare agendas, briefing materials, and reports for the Director’s internal and external meetings.
- Act as the Director’s primary point of contact, managing inquiries and representing the Director in professional and courteous communications with clients and stakeholders.
- Handle confidential information with discretion and maintain the highest level of professionalism.

**Administrative Management**:

- Coordinate cross-departmental projects as assigned by the Director, tracking progress and ensuring deliverables are met.
- Organize and maintain a digital filing system to ensure the accessibility and security of key documents and records.
- Assist with budget management, invoicing, and tracking expenses related to corporate and personal functions.

**Requirements**:

- Bachelor’s degree in Law, Business Administration, or related field with Paralegal certification.
- At least 3 - 5 years of combined experience as a paralegal and executive assistant, supporting senior executives.
- Strong understanding of legal terminology and processes.
- Exceptional organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of confidentiality and discretion.
- Proficiency in Microsoft Office, legal research tools, and case management software.
- Detail-oriented with strong problem-solving skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Adaptability and resilience under pressure.
- Professional demeanour and ability to build strong working relationships.

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