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Ad/sm/m (Procurement & Admin)

2 weeks ago

Singapore Maritime and Port Authority of Singapore Full time

**What the role is**
- To be the command and control for hardcopy and electronic copies of records and documents of archival value in MPA
- To map out policies/guidelines to oversee and administer the archival, safekeeping/retention and disposal of records and documents in MPA, and to facilitate their easy retrieval.
- The officer will manage the team to manage and administer the records management function for MPA. You will manage MPA’s documents and records in various materials, media and formats across various classification levels including the digital records in the e-Registry, and ensure that MPA adheres to the requirements for the management of Public Records as stipulated in the Government Instruction Manual. The officer will be involved in the development or revamp of e-Registry system and any IT-related/digitisation work pertaining to records management. You will also assist MPA's Chief Records Officer and the Deputy Director (Procurement & Admin) in records management and office administration-related projects and work.
- The officer's key responsibilities are to:
- Manage the Registry team's full spectrum of activities for good records management in MPA. This includes indexing, cataloguing and preparing records for appraisal, digitisation, retention, reference, transference, storage, and disposition.-
- Provide advice and consultancy to line departments on good records’ management practices and champion the usage of the e-Registry system.-
- Review records management policies and procedures to ensure they are relevant and updated in line with relevant government agencies’ guidelines, and provide recommendations for compliance in MPA.-
- Plan and manage the coordination and implementation of records management projects and activities.-
- Identify and evaluate suitable best practices and potential solutions for Records Management and Document Management for MPA.-
- Oversee and manage the Registry team for the preparation of records for internal self-assessments and external audits, and coordinate and conduct briefings for colleagues.-
- Contribute or help develop/ improve the organisation or department’s policies, processes and systems.- Qualifications- Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration.-
- Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure.-
- Possess a hands-on and collaborative approach in working with colleagues on the retention, management, retrieval and reuse of File Registry records/information/documents.**What you will be working on**

**What we are looking for