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Team Assistant

2 weeks ago

Singapore Office Secretaries Full time

Our client is an agricultural multinational corporation, selling in over 50 countries. The company is one of the worlds largest producer of fruit and vegetables. They have operations in over 50 countries world-wide. They currently have an opening for an Admin. Assistant, 6 months to 1 year contract, renewable or convertible to permanent position.

Salary between S$ 3000 to S$4000 per month with other benefits.

Responsibilities : The Admin. Assistant will support the following areas:

- Co-ordinate and assist the functional leads with diary and time management support, meeting coordination, AV and catering needs.
- Arrange internal and external events and meetings including calendar scheduling, bookings, venue hire and set-up, catering, related travel arrangements, purchase orders and invoicing
- Team meeting agenda preparation and minute taking as required
- Assist in the collation and distribution of documents and updates
- Arrange travel, accommodation and travel itineraries, ensuring adherence to company Travel Policy
- Assist with arrangements for visits by offshore staff
- Assist with team induction requirements
- Organise team activities (such as birthday, farewells and other celebrations)
- Manage the collation and storage of documents
- Support overall Global and SG office Admin processes & initiatives including travel booking, Visitor Management etc.
- Acting as a back-up for other Team Coordinators / Assistants in the wider Singapore Office
- Other tasks as required Positive contribution as a member of their team:

- Proactively participate in all functional team meetings
- Take ownership of personal development and actively engage your manager in this process
- Understand and operate within all policies and guidelines, and seek clarification if unsure of any policy position
- Assist with the implementation of organisational policies and procedures in their function area
- Behave in a way that is consistent with company values, and be prepared to hold your manager, functional leaders and colleagues to the same set of behaviours

Requirements:

- Ability to work both autonomously and within a team effectively
- Resilient and solutions focused
- Demonstrates high levels of initiative and judgment with the ability to make informed decisions and set priorities
- Possesses the highest standard of integrity and confidentiality
- Outstanding organisational ability, proactive with effective planning and time management skills
- Proven communication skills; strong English comprehension and writing skills, strong attention to detail
- Personal flexibility, with the ability and confidence to self-manage while having a diligent approach to working through tasks, often requiring mínimal supervision
- Works well in a high pressure environment with the ability to positively cope with challenges and competing deadlines
- Shows initiative and has the ability to work creatively and relate well to others in a team environment, and across the wider business at all levels
- Uncompromising customer service
- Natural team participant demonstrating outstanding support and cooperation
- Outstanding keyboard expertise and technical ability, making good use of all available technology. Good knowledge of Microsoft Suite.