(Senior) Executive Assistant, Senior Management

6 days ago

Queenstown, Singapore National University Hospital Full time

**Overview**

Reporting to the Manager, the Executive Assistant is to provide department administrative support.

**Responsibilities**:
You will be responsible for the following:

- Responsible in providing full spectrum of administrative support.
- Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and supporting documents, drafting minutes of meeting and provide support in the follow-up and tracking of matters arising.
- Assist in data collation, data analysis and preparation of presentation slides, reports and documents.
- Assist the department in the planning and executing strategic and operational high impact projects.
- Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
- Prepare and submit all expense claims and records for the department.
- Handle in-coming and out-going correspondences.
- Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
- Responsible in organizing and managing calendar schedule including meetings, clinical work and events for all his roles.
- Responsible in the arrangement of overseas travel schedule and itineraries.

**Requirements**:

- Minimum 3 years of experience in clerical and administrative duties.
- Proficient in Microsoft Office (Word, Excel and Power Point).
- Good communication and interactive skills.
- Good team player with the ability to work independently.
- Strong verbal and writing skills.
- Possess strong analytical and problem-solving skills.
- Energetic, organised, pro-active and thrive in dynamic environments

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