Events Producer

2 weeks ago

Singapore First Global Management Services, Inc. Full time

**ABOUT OUR COMPANY**

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

**JOB DESCRIPTION**

The **Producer** will consistently deliver exceptional service to our clients through excellent client insight, creative leadership, and project management. This position is an integral part of our Events & Experiences team and will be responsible for managing, supporting and/or executing various events from initial concept through execution and final reconciliation.

The Producer will report directly to the Director of Operations, Asia.

**RESPONSIBILITIES**:
**Client Management**
- Act as the client's point of contact during the planning and execution of live events, either as project lead or as an integral part of the planning team
- Build and maintain effective client relationships, anticipating requirements, understanding client needs and ensuring that requests are addressed in a timely manner
- Ensure clear communication with the client around all project deliverables including roles and responsibilities, agreed scope and budget, timelines and programme status
- Work in partnership with clients in an advisory capacity, consulting on industry best practice and recommending creative, effective and appropriate solutions

**Project Management**
- Manage, prioritize and oversee events from creative concept through initial briefing to reconciliation including but not limited to initial budget creation, timeline management, planning, onsite delivery and post event reporting
- Involvement in or oversight of all elements of the planning process including but not limited to venue and supplier sourcing and management, rooming blocks, F&B, AV and build, registration and event apps, staffing, F&B, security, transportation, signage and branding, SWAG sourcing, etc.
- Create and maintain complex project schedules, internal and external project documentation including project and ops plans, internal master decks, client WIP decks, meeting agendas and meeting minutes etc.
- Actively contribute to or lead internal project meetings or client meetings
- Sourcing and management of all suppliers including negotiation of contracts
- Manage and ensure SLA's (Service Level Agreements) are monitored and achieved throughout the event production** **process
- Involvement in pitch development, research, writing and presentation as required

**Team Management**
- Lead or participate in regular internal team and project meetings, managing communications between team members to ensure clarity and that all deliverables and timelines are met
- Work with team to ensure adherence to client requirements and expectations
- Coach and oversee junior team members and freelancers on execution of job requirements
- Provide support for other team members and peers as required
- Field questions and offer advice to team members to assist with creative problem solving

**Budget Management**
- Build competitive, accurate and detailed programme and pitch budgets
- Manage budget revenue throughout the planning process
- Responsible for accurate budget reporting to clients and timely reconciliation of events
- Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies, by forming strong partnerships with trusted suppliers

**Creative Management**
- Participate in creative brainstorms to generate ideas for clients
- Keep up to date on the industry, new suppliers and solutions and share learnings with team
- Attend industry events to gain exposure to new ideas
- Continually look for innovative solutions and production methods
- Contribute and recommend ideas for alternative solutions or latest technologies to add value to client deliverables or improve internal processes

**QUALIFICATIONS**:

- 6 - 8+ years' live and event production experience, preferably in an agency environment
- Advanced project management skills including budget creation, management and reconciliation
- Experience with business meetings, product launches and experiential events
- Exceptional ability to establish relationships and

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