Event Producer

2 weeks ago

Singapore FIRST Global Brand Experience Agency Full time

**EVENT PRODUCER**

**ABOUT OUR COMPANY**

FIRST is a leading global events agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong. Some of the world’s most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector. We are on Event Marketer’s “Top 100 Event Agencies” and “Best Places to Work in Events” lists. We’ve also been recognized by _Crain’s New York Business _as one of the _Top 100 _“Best Places to Work in NYC”.

**JOB DESCRIPTION**

The Event Producer will report directly to the Event Operations Director.

**RESPONSIBILITIES**:

- Create new client bids and execute client RFP’s to ensure the success in retaining future business
- Actively lead and contribute to the conceptual, creative and strategic development of programs
- Maintain complete ownership of assigned accounts ensuring client satisfaction
- Responsible for leading and/or supporting the planning and execution of multiple key events
- Manage, prioritize and oversee events from creative concept and development through initial briefing to reconciliation including but not limited to budget management, site selection, presentation development, video design & development, branding and graphic design, interactive/experiential technology, scenic/set design, décor design, staffing, etc.
- Scope and budget production deliverables for digital events, business meetings, product launches and experiential events
- Manage events with live show/programming and technical elements with limited supervision (i.e. awards shows, panels and summits requiring show/script development, tech teams and stage/show management)
- Act as the client’s primary point of contact during the planning and execution of live events
- Responsible for fiscal success of the program including accurate and timely budgeting and reconciliation of events
- Cultivate and maintain relationships with clients and suppliers
- Negotiate and review supplier contracts and addendums for accuracy
- Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies
- Actively generate business from current and past clients
- Be proactive with ideas and creative solutions
- Support the execution of company-sponsored initiatives as it relates to Sales and Marketing including but not limited to award submissions, conference sponsorships, public speaking
- Responsible for all planning and execution related to sector specific non-deal roadshows, field trips, conference calls and summits
- Heavy logistic coordination including, but not limited to, hotels, ground transportation, private air, commercial air
- Calendar management and meeting coordination for internal teams and corporates
- Effective management of budgets and expense reconciliation
- Direct contact and coordination with corporate management teams as well as internal business & development
- Multitask to balance client demands while navigating concurrent events

**QUALIFICATIONS**:

- 6 - 8+ years’ live and digital event production experience, preferably in an agency environment
- Bachelor/Graduate Degree required
- Advanced project management skills including budget creation, management and reconciliation
- Experience with business meetings, product launches and experiential events
- Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers
- Excellent oral and written communication skills
- Advanced negotiating, risk management and contracting skills
- Good/advanced working knowledge of Microsoft Office
- Good/advanced working knowledge of audio visual systems as it relates to live events
- Creative problem solver, resourceful, team player
- Calm and flexible approach to handling the pressure and stress of ever changing demands
- Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines
- Ambitious and proactive
- Willing to travel when required
- Ability to work across time zones and with global event teams
- Advanced working knowledge of key APAC destinations including venues and suppliers
- Global event delivery experience
- Demonstrated ability to collaborate with colleagues at all levels
- Familiarity with Salesforce and project collaboration tools (e.g. Slack)
- Experience working with technical vendors, fabricators, specialists and artists

**ADMINISTRATION & GENERAL**:

- Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
- Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity
- Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
- Build excellent r

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