Resource Coordinator

2 weeks ago

Singapore OIL SPILL RESPONSE LIMITED Full time

**Purpose of the job**:
To work with Resource Planning Manager in supporting the Business to provide adequate and timely supply

of competent and deployable resources for internal / external projects, training, consultancy, secondments,

exercises, and spills etc.

To provide efficient and effective administrative support to operations teams to underpin response readiness.

Undertake the Spill Travel Booker role on an on-call basis and travel overseas as required.

**Main Accountabilities**:
**Resourcing accountabilities**
- Responsible for activities to be carried out within statutory and Company requirements and with due regard to HSEQ.
- Responsible for coaching and mentoring end users of NetSuite’s resourcing functionality, ensuring the business sustains an appropriate level of system capability competence.
- Receive and fulfill global resourcing requests, maintaining regular contact with initiators gaining clarity as required. Fulfil each request using availability of resources as reflected within NetSuite
- Responsibility to allocate resources with the right skill sets, competence, and availability ensuring workloads are equally shared with support given to Managers in working to deconflict allocations.
- Allocations to be prioritised and deconflicted by following the Resource Priority Matrix. Conflicts to be raised with Resource Planning Manager.
- Support periods of high-level activity; major mobilisation, high level incidents or base activities.
- In consultation with Resource Planning Manager seek to improve department efficiencies through development of NetSuite’s resourcing functionality or department process efficiencies.

**Response accountabilities**
- Collaborate and support APAC Response Team Leaders with resourcing data to include on-call data, team or individual training or exercise scheduling updating NetSuite as requested.
- Support on-boarding for new joins scheduling and organising their time into NetSuite
- Support the Response Team Manager in scheduling recurring group trainings such as First Aid,BOSIET, Forklift Refresher training etc and coordinate with L&D to arrange such trainings
- Organize Response Department Away Days, Team Bonding activities and CSR events.
- As part of the (Spilll Travel Booker) STB roster, be on call one week at a time in line with the current on call rota to provide admin support to the response team in the event of an incident.

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